Manager, Payroll & Compliance

CPP Clinics is a leading provider of medical aesthetics services, offering innovative treatments across multiple medspas under the CPP umbrella. We are dedicated to delivering exceptional patient experiences and outstanding results, utilizing advanced technologies and personalized care.We are seeking an experienced and detail-oriented
Payroll & Compliance Manager
to oversee payroll operations and regulatory compliance across our growing portfolio of medical aesthetics clinics, surgery centers, and corporate entities. This individual will lead the payroll function, ensure accuracy and compliance across multiple jurisdictions, and partner closely with HR, Finance, Operations, and Legal teams. The ideal candidate is a hands-on leader with strong technical payroll expertise, excellent organizational skills, and the ability to build scalable processes and systems that support continued growth, clinic acquisitions, and integrations.Payroll Management
Oversee end-to-end payroll processing for hourly and salaried employees acrossmultiple clinic entities/locations and corporateLead, manage, and develop the payroll team, including workload prioritization,performance management, and cross-trainingEnsure accurate calculation of wages, commissions, bonuses, overtime, PTO, and deductionsManage payroll schedules, approvals, and deadlines in coordination with clinicleadershipServe as primary point of contact with external payroll providers (i.E., Rippling)Reconcile payroll reports and resolve discrepancies in a timely mannerEnsure payroll-related GL entries are accurate and properly mappedCompliance & Regulatory Oversight
Ensure compliance with federal, state/provincial, and local labor laws, wage-and-hour regulations, and payroll tax requirementsMonitor and implement changes related to employment law, payroll tax, andregulatory requirements impacting healthcare and medspa operationsIn collaboration with the HR team, coordinate payroll tax filings, year-end reporting (W2s, 1099s, T4s if applicable), and auditsSupport compliance related to employee classification, licensing requirements, and clinic-level regulationsSupport Ambulatory Surgery Center (ASC) accreditation people related requirements in partnership with Clinical, Operations, and Compliance teams, including documentation, staffing compliance, and audit readinessMaintain accurate documentation and audit-ready recordsCross-Functional Coordination
Partner closely with HR on new hires, terminations, compensation changes, benefits deductions, and leave administrationWork with Finance on budgeting, forecasting, accruals, and cash planning related to payrollSupport clinic managers with payroll questions, timekeeping issues, and compliance guidanceCoordinate with Legal, HR, and external advisors as neededSupport the Integrations team during onboarding of new clinics, including payrollsetup, entity configuration, tax registrations, system integrations, and transition of historical payroll dataAct as payroll and compliance subject matter expert during clinic acquisitions and integrations, ensuring a smooth and compliant go-liveProcess Improvement & Controls
Evaluate and improve payroll and compliance processes to enhance accuracy,efficiency, and scalabilityDevelop and maintain payroll policies, SOPs, and internal controlsIdentify risks and recommend corrective actionsSupport system implementations, upgrades, and integrations related to payroll and HRISWhy Join CPP?
Be Part of a Growing Organization:
Join a profitable, expanding platform with a growing portfolio of medical aesthetics clinics and surgery centers.Make a Meaningful Impact:
Take ownership of payroll and compliance operations across multiple entities and locations.Leadership Opportunity:
Lead and develop a payroll team while helping shape the function for long-term success.Cross-Functional Exposure:
Collaborate with leaders across HR, Finance, Operations, Legal, and Integrations.Build for the Future:
Play an instrumental role in streamlining systems, improving processes, and supporting the integration of newly acquired clinics.Career Growth:
Grow alongside an organization with significant expansion plans and opportunities to take on increasing responsibility.
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