Document Controller

Location: North Bay, ON / Sudbury, ONReports To: Lead Project ControllerPosted: August 17, 2026Salary Range: $58,000 to $67,000Incentive OpportunityIn addition to base compensation, this role is eligible to participate in Cementation's discretionary corporate bonus program.Who We AreCementation is a leading underground mine contracting and engineering company-we design and build mines, safely. Our team specializes in delivering design-build solutions for technically complex projects, with a strong track record in world-class shaft sinking and mine development.Collaboration is at the core of everything we do. We foster a culture where respect is foundational, innovation is encouraged, and safety is never compromised.At Cementation, we value experience and are inspired by potential.About this PositionReporting to the Lead Project Controller, the Document Controller is responsible for establishing, maintaining, controlling, and distributing project documentation to ensure accurate, current, and accessible records throughout the project lifecycle. The role supports project compliance, document quality, version control, and efficient communication between project teams, clients, and stakeholders.Essential Duties and ResponsibilitiesHealth & SafetyBe aware of any health and safety hazards or infractions and report same to Health and Safety Department.Ensure the measures and procedures prescribed by the applicable Occupational Health and Safety Act and Regulations are carried out in the workplace. Work in compliance with all Health and Safety rules and regulations for Cementation.Be a champion for safety, advocating safe behavior while incorporating safety into continuous improvement deliverables.General Duties and ResponsibilitiesThis description lists the core responsibilities and duties of the position. Additional duties deemed to be within the incumbent's capabilities, on an as-required basis, may be assigned by management.Daily Responsibilities:Manage the receipt, distribution, filing, retrieval, and archiving of all project documentation.Maintain document control registers and ensure all documents are current, complete, and accurately version controlled.Review incoming and outgoing documents for compliance with project standards and numbering conventions.Coordinate document transmittals between Cementation, clients, consultants, subcontractors, and project teams.Monitor document review and approval workflows and follow up on overdue actions.Ensure project records, drawings, RFIs, correspondence, meeting minutes, and change documentation are properly maintained.Support project teams by providing timely access to controlled documents and records.Prepare regular document control status reports and support project close-out by compiling final documentation.Administrate project's role-based access and securities in line with company security protocols.Perform additional duties as assigned.Long Term Responsibilities:Establish and continuously improve standardized document control processes across projects.Maintain document management systems and support implementation of new digital tools and workflows.Promote document quality, consistency, and compliance with client and Cementation requirements.Collaborate with project teams to improve document management practices and training.Travel RequirementsThis position may require travel to our project sites and offices.Travel period may range from one day to several days.Travel may include international assignments.Supervisory ResponsibilitiesThis position has no direct supervisory responsibilitiesEducation and ExperienceCollege diploma or University degree in Business, Administration, Information Management, or a related field would be advantageous.3+ years' experience in document control on construction, mining, engineering, or industrial projects.Experience managing controlled project documentation and familiarity with contract documentation.Skills, Knowledge, and AbilitiesProficient in Microsoft Office, particularly Excel and Word.Experience with electronic document management systems (EDMS) such as SharePoint, Autodesk Docs, or similar.Experience in Adobe, Docusign or other similar approval software.Strong attention to detail with excellent organizational and document management skills.Excellent written and verbal communication, presentation, and organisational skills.Conducts self in a professional manner and is adaptable and flexible to meet the needs of the role.Ability to manage multiple priorities while maintaining document accuracy and confidentiality.Supporting sites.CandidacyPlease note that to be considered, you must be a Canadian citizen or have written authorization to work in Canada under federal immigration requirements and currently be residing in Canada.Our Commitment to Diversity, Equity, and InclusionAt Cementation Americas, we are committed to fostering a diverse and inclusive workplace where every employee is treated with dignity and respect. We believe that a diverse workforce strengthens our team and drives innovation, and one of our core values is ensuring all employees have the opportunity to succeed. We welcome applications from individuals of all backgrounds and assess all candidates fairly and without discrimination.Why Work with Us?Apply now if you want to:Be engaged in meaningful work.Share your voice to improve one-of-a-kind operations.Receive highly competitive compensation and benefit packages are highly competitive.Continue your education and training.Apply NowReady to join our team? Start your application today by entering information into the form on the right-hand side of this page. When submitting your resume, be sure to include all relevant qualifications-such as Ontario Common Core certifications-along with any other applicable training or credentials.Thank you for your interest in working with our teams at Cementation!