Senior Administrative Assistant

Who We Are
As a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results. With offices across the country, we are home to some of Canada’s best investment advisors. We’ve embarked on an exciting growth phase – a multi-year transformational journey to enhance our entrepreneurial, high-performing, advisor-centric culture.Position Overview
We are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in anticipating needs before they arise.If you're a self-starter who enjoys coordinating multiple priorities, managing executive calendars, and supporting strategic initiatives, we'd love to hear from you.This is an existing vacancyDuties And Responsibilities
Managing complex calendars and scheduling meetings across multiple stakeholdersCoordinating travel arrangements, including flights, accommodations, and itinerariesPreparing and submitting expense reportsBooking meeting rooms and coordinating logistics for leadership meetings, branch manager calls, and roundtablesAssisting with presentation development, follow-up materials, and communicationsCoordinating roadshows, community events, and other leadership initiativesSupporting social media activities, including LinkedIn postings, in partnership with MarketingCreating and maintaining reminders, schedules, and organizational processesBuilding strong relationships with internal and external stakeholdersManaging confidential information with professionalism and discretionIdentifying opportunities to improve efficiency and proactively solving problems before they ariseQualifications
3+ years of administrative support experience working with senior leaders, executives, or department headsExceptional verbal and written communication skillsStrong organizational skills and attention to detailAbility to adapt quickly in a dynamic environmentDemonstrated initiative and the ability to work independentlyStrong relationship-building and stakeholder management skillsProven ability to prioritize competing demands and manage multiple tasks simultaneouslyAdvanced proficiency with Microsoft Office SuiteStrong PowerPoint and Excel skillsExperience using Microsoft Teams and SharePointFamiliarity with AI tools such as Microsoft CopilotComfort learning new technologies and systems quicklyThe expected annualized base salary range for this role is $75,000-$85,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity. Richardson offers a competitive total rewards package in addition to the base pay (where applicable), which includes a performance-based incentive plan, comprehensive health & dental benefits, a group RRSP matching plan and paid time off.Why Apply
Our firm is only as good as the people who work here. Our employees are exceptional because they combine in-depth expertise with enthusiasm, and empathy. From our front office talent to our colleagues behind the scenes, we have one focus: to ensure our people thrive here more than anywhere else. Are you innovative, self-driven, and client-centric?If so, we’re ready to invest in you.Richardson Wealth is an equal opportunity employer and committed to providing a diverse, equitable and inclusive environment. We are happy to meet your individual needs in keeping with the Canadian Charter of Rights and Freedoms and the Accessibility for Ontarians with Disabilities Act. Candidates may request accommodation at any point during the interview process.
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