Event and Community Engagement Coordinator

Event and Community Engagement Coordinator

Employment Group

CUPE

Position Number

00805

Division

Student Affairs

Department

Gymnasium/Student Activities

Campus

Nanaimo campus *Successful candidates must be able to attend in person on campus as required.

Location

Nanaimo, British Columbia

Country

Canada

Appointment Type

temporary full-time

Workload

35 hours per week. Evenings and weekends required in alignment with Mariners Athletics games schedules.

Pay Level

CUPE 8: $31.48 per hour

Appointment Start Date

21-Sep-2026

Appointment End Date

02-Oct-2027

Leave Replacement

Appointment may be extended or end early, depending on return of incumbent.

Applicant Documents

CV/Resume, Cover Letter, Qualifications , Name and contact information of recent supervisors willing to provide a reference

Posted Date

02-Jul-2026

Closing Date

08-Jul-2026

Job Reference

Duties

Reporting to the Director Athletics and Recreation, the Event and Community Engagement Coordinator is responsible for planning, coordinating and overseeing activities related to the staging and delivery of VIU Mariners varsity events. The Coordinator will also contribute to the development of community programs and partnerships for Mariners Athletics.

This position is also primarily responsible for the oversight of all Mariners in Training camps. The Coordinator is responsible for the program planning, general safety and overall enjoyment of the patrons attending the program as well as coordination of daily program operations, including customer relations, guidance and communication.

The Coordinator will also collaborate regularly with other divisions and coordinators to contribute to and improve the overall planning and delivery of activities that support student recruitment, engagement, retention, and success at VIU.

• In consultation with the Manager, ensuring that all VIU Athletics events meet the requirements of CCAA, Pacific Western Athletic Association and VIU policies and procedures;
• Coordinating the set-up of athletic facilities for events;
• Coordinating and overseeing game day staff, which may include, but not be limited to scorekeepers, game assistants, and statisticians;
• Working closely with the Communications and Sport Information Coordinator to schedule game day staff necessary for all VIU Athletics events;
• Coordination and implementation of Mariners in Training camps;
• Collaborating regularly with other student engagement units to ensure the successful delivery of programming and events designed to enhance student engagement and student experience;
• Assisting the Director with other Athletic and Recreation department activities, including but not limited to fundraising activities, awards banquets, and community development activities.
• Completes general updates on the administrative area, faculty or department website (e.g., game promotion, announcements, important dates), ensuring information is current and accurate.

Required Qualifications

Bachelor's degree in a related field. Minimum one years' experience. An equivalent combination of education and experience may be considered.

• Valid BC Class 5 Drivers License
• Knowledge of basketball, volleyball and soccer (basic understanding of playing rules/regulations)
• Experience in a post-secondary athletics and recreation setting or equivalent
• Event management and summer camp experience.

Preferred Qualifications

• Experience as a varsity student-athlete and/or varsity game day staff member, with a strong understanding of the student-athlete experience and university athletics environment.
• Experience supporting varsity athletic events, including knowledge of game day operations and event execution.
• Demonstrated ability to complete and train others on basketball, volleyball, and soccer statistics programs and official scoresheets.
• Familiarity with the rules, procedures, and operational requirements of varsity basketball, volleyball, and soccer competitions.
• Experience working collaborative with coaches, student-athletes, officials, volunteers, and event staff.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.