Records Management Clerk - Senior - 26-10130

Job Title: Records Management Clerk – Senior

Location: Edmonton, AB, Canada
Duration: 11 Months

Job Description

We are seeking an experienced Senior Records Management Clerk to support access to information requests, records review, document analysis, and information management activities. The ideal candidate will have a strong background in records management, information governance, document formatting, and privacy-related information handling.

The successful candidate will be responsible for reviewing and organizing records, identifying responsive information, assisting with redactions, maintaining accurate documentation, and supporting compliance with applicable access to information and privacy legislation.

Key Responsibilities

• Review records and identify information that may require redaction in accordance with applicable legislation and established guidelines.

• Examine access to information requests to understand their scope and determine the relevance of records.

• Review, organize, and categorize records based on request requirements.

• Identify duplicate documents, arrange records chronologically, and assess document responsiveness.

• Review and analyze document content to identify sensitive, confidential, or relevant information.

• Assist in preparing and coordinating correspondence related to access to information requests.

• Prepare initial recommendations and supporting documentation for review by designated stakeholders.

• Prepare, organize, and finalize document packages for release.

• Maintain accurate records of access to information requests, including updating tracking systems and administrative files.

• Proofread, format, and edit documents to ensure accuracy, consistency, and professional presentation.

• Apply information management, privacy, and security principles when handling confidential records.

• Support records retention, document control, and information governance processes.

• Manage incoming requests and assigned tasks received through email or ticketing systems.

• Work independently and collaboratively with team members to meet deadlines and maintain quality standards.

Required Qualifications

• Minimum 5 years of experience working independently and collaboratively within a team environment.

• Minimum 4 years of experience proofreading, editing, and formatting Word documents in a professional work setting.

• Minimum 2 years of experience in information governance, records management, or information management.

• Minimum 4 years of experience reviewing and analyzing document content.

• Strong organizational skills and attention to detail, with the ability to manage large volumes of records and documentation.

• Excellent written communication, document management, and analytical skills.

• Ability to handle sensitive information with confidentiality and professionalism.

• Strong time management skills and the ability to prioritize multiple requests and deadlines.

Preferred Qualifications

• Minimum 4 years of experience editing documents using Adobe Acrobat Pro or similar PDF editing software.

• Minimum 2 years of experience with information management concepts, privacy, and security issues related to access to information and privacy legislation.

• Minimum 3 years of experience interpreting and applying access to information and/or privacy legislation.

• Minimum 4 years of experience working in environments where tasks and requests are managed through email or ticketing systems.

• Demonstrated understanding of information management, confidentiality, privacy, and information security principles.