Departmental Associate 2

Job Responsibility:

Departmental Associate 2

The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a vision that is only made possible by developing our most valuable asset - our people . This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision, then please apply.

Supporting the Development Applications department, the Departmental Associate 2 position carries out a variety of administrative support functions.

Examples of key responsibilities include, but are not limited to:

• Providing administrative support including documentation preparation, editing and proofreading general correspondence and reports.
• Assisting with the creation of presentations including printing, photocopying and binding.
• Managing schedules, including arranging meetings/conference calls and logistical setup for these meetings, including providing assistance to set-up and run audio/visual equipment, arrange catering, etc.
• Preparing and updating meeting materials including printing and/or e-mailing agendas, minutes memorandums, reports, binders or electronic documents.
• Assisting with timekeeping records for employees in the division.
• Preparing correspondence to request report concurrence and managing responses and revisions.
• Providing back up and support to the broader administrative team when necessary, including assisting with training of other staff, managing workloads, etc.
• Preparing and distributing schedule of due dates for reports to Council.
• Maintain contact database, send various mailings to contacts.
• Type, mail, copy and file correspondence including preparation of materials/binders per the Director.
• Review and update Development Applications webpages as needed.
• Ordering stationery and maintaining stock of office supplies.
• Filing and other duties as required.

Knowledge, Skills & Abilities:

• Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
• Proven ability to deal with sensitive materials with a high degree of tact and discretion.
• Experience with PeopleSoft is an asset.
• Excellent verbal and written communication skills, including spelling, grammatical and proof reading ability.
• Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision.
• Intermediate skill with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
• Experience using Adobe Acrobat including merging documents, creating bookmarks, etc.
• Proven ability to multi-task in a high pressure environment.
• Proven time management and organizational skills.
• Proven accuracy and attention to detail.
• Ability to perform timekeeping accurately.
• Ability to use records classification and management systems (e.g. REDMS).
• Ability to cope and adapt well to change.

Qualifications and Experience:

Successful completion of Grade 12 or equivalent

Up to one (1) year of coursework related to the job, such as Microsoft Office Suite, word processing, or general business.

A minimum of one (1) year of related work experience in an office environment is required.

Experience working in a municipal government environment is considered an asset.

Additional Information:

Employee Group: CUPE Local 718 Position Status: Regular Full-Time Duration of Appointment: . Salary Range: $32.70 - $38.43 per hour Hours of Work: Monday - Friday, 8:15 a.m. - 5:00 p.m. (Compressed work week) Application Posted: 5/26/25 External Closing Date: 6/8/25 PCC#: 140