Document Controller

Your Opportunity

Your role will be to provide administrative support to our team through a variety of functions related to design, construction, and project management, but with an emphasis on supporting the construction contract administration team with document control through the construction phase.

Your Key Responsibilities

Track, log and distribute deliverables during the construction phase of projects

Coordinate with all disciplines to assist with updating logs and providing updates on deliverables

Maintain project team directories, file emails, and communicate changes or process updates to the team both internally and externally

Assist project teams in preparing change management documentation and certificates of payment for multiple projects

Prepare weekly updates and logs to the team for project coordination on deliverables

Assist in tracking project management deliverables across multiple projects

Assist in assembling and executing contractual agreements

Assist with Quality Control and Quality Assurance related to contract administration and project management deliverables

Attend meetings and work cooperatively with all team members

Adhere to corporate policies and procedures for both Stantec and the client 

Other administrative duties as required 

Your Capabilities and Credentials 

Proficient in MS Office Suite, including Word, Excel as well as Teams and SharePoint

Proficient in Blue Beam and working experience in a document control platform such as Newforma (or Onware etc)

Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments 

Excellent written and verbal communication skills

High attention to detail

Ability to perform effectively under pressure in a dynamic and fast-paced environment

Capable of performing repetitive tasks with a high level of proficiency and accuracy

Must be willing and able to take initiative when needed

Willingness to learn and accept feedback

Education and Experience 

1-3 years of experience in an administrative role (project experience an asset)

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. 

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.