Recruitment Assistant

Join the Seaboard Team Today!If you love connecting people with opportunities, thrive when no two days look the same, and take pride in keeping things running smoothly behind the scenes - this role was made for you.Position Overview: TheRecruitment Assistant supports the talent acquisition team in managing day-to-day recruitment operations. This role is instrumental in ensuring a smooth, efficient hiring process — from posting opportunities and screening candidates to coordinating with hiring managers and onboarding new hires into company systems. The ideal candidate thrives in a fast-paced environment while exercising the care and attention to detail required to get things right.Duties & ResponsibilitiesPost job openings across relevant platforms and job boards in a timely mannerReview and update job descriptions as requiredReview applications and shortlist qualified candidates based on role requirementsConduct pre-screening calls and assessments to evaluate candidate suitabilityCoordinate and schedule interviews between candidates and hiring managersConduct and document reference checks for selected candidatesSubmit new user and system access requests to IT for onboarding of successful hiresCommunicate recruitment status updates to hiring managers on a regular basisMaintain accurate and up-to-date records within the Applicant Tracking System (ATS)Provide vacation and absence coverage for other members of the recruitment teamSupport process improvement initiatives and contribute ideas to enhance recruitment workflowsParticipate in recruitment meetings to provide updates on active positionsLiaise with the HR Generalist team to support seamless candidate onboarding and employee transitionsSupport recruitment activities across multiple Canadian provincesQualifications & ExperiencePrevious experience in a recruitment, HR, or administrative support role is preferredHands-on experience with an Applicant Tracking System (ATS)Strong written and verbal communication skills, with the ability to manage multiple stakeholder relationships simultaneouslyHighly organized with strong attention to detail and a commitment to accuracyOpen to change and continuous improvement — embraces new tools and processes with a positive attitudePrevious experience in an administrative or coordination role, with the ability to manage competing priorities and meet deadlines in a fast-paced environmentProficiency with Microsoft 365 applications including Outlook, Teams, Word, and ExcelFamiliarity with SharePoint for document management and team collaborationExperience in the transportation or logistics industry is not required but is considered a strong asset