Intermediate Architectural Contract Administrator

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.Join our Calgary or Edmonton studio as a
Contract Administrator
and support the successful delivery of projects through construction. Working closely with project teams, clients, and contractors, you will help coordinate contract administration activities, conduct site reviews, and contribute to high-quality project outcomes. If you thrive in a fast-paced environment, enjoy solving complex construction challenges, and are looking to grow your career within a collaborative and supportive team, we'd love to hear from you!How you'll make a difference:
Manage all aspects of the Contract Administration phase, ensuring adherence to contract requirements, protection of design intent and effective project deliveryEstablish, implement and enforce project protocols, communication frameworks and contract administration procedures across all stakeholders (owner, consultants, contractor, vendors, AHJs)Conduct site reviews for general conformance with contract documents, identifying deficiencies and directing appropriate corrective action, escalating issues as neededMonitor contract progress and assist in the review and validation of progress claimsDirect and oversee all contract documentation and communications (RFI, SI, PCN, CO, CD, Submittals) including review and coordination of multidisciplinary consultant input prior to issuance, engaging with senior team members as requiredProvide impartial input to support resolution of conflicts or negotiationsAssist in the review of project close-out documentation (O&M manuals, as-builts, etc.)Who you are:
5+ years of experience in Contract Administration, construction coordination, or related fieldWorking knowledge of building codes, construction procedures and relevant legislationKnowledge of procurement, standard construction contracts (CCDC 2, CCDC 5A/5B, etc.)Proficiency in contract administration processes including change management (PCN, CO, CD, etc.), RFIs, Submittals, field reviews and payment certificationProven ability to lead coordination and review of multidisciplinary consultant input, providing clear direction to consultants and contractorsKnowledge of building construction systems and assemblies, including how components are sequenced and installed in the field (foundations, structure, envelope, M&E systems, finishes, etc.)Strong analytical and problem-solving skills with sound, defensible decision-makingEffective written and verbal communication skills, with strong interpersonal abilitiesAble to manage competing priorities and maintain responsiveness in a fast-paced construction environmentValid driver's license and access to a reliable vehicle. Able to travel to project sites, including short-duration trips to locations outside the Calgary/Edmonton areaYou'll stand out with:
Experience with alternative delivery models (CM, Design-Build, IPD, Alliance, etc.) and associated CA implicationsExperience advising Owners on procurement strategies, tender evaluations and contract award recommendationsExperience reviewing and responding to contract claims, delays and disputesAdvanced experience with construction scheduling review (critical path awareness)Exposure to quality management processes and pre-bid document reviewsExperience with construction management software platforms (Onware, Procore, Prolog, BIM 360, etc.)Building science exposure, including materials and construction methodsProficiency in Microsoft Office and BluebeamBackground in Architecture, Architectural Technology, Engineering, or related field, including Revit experienceCertified Construction Contract Administrator (CCCA) with CSCPerks & Benefits
Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.Professional Development
DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams;
IntegrateducationTM supports DIALOGers in accredited continuing education opportunities;
technical skills development via e-learning pathways;
and financial support for relevant external learning opportunities.Equal Opportunity
DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG's Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.
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