Proposal Strategy & Content Manager

Are you someone who is highly organized, detail-oriented, and tech-savvy? Do you have a passion for content strategy, innovation, and process improvement? Do you enjoy building relationships and working collaboratively in a team environment? Are you a skilled collaborator who works well with technical teams, Submission Managers (SMs), and proposal support staff? If you enjoy lightening the workload of others while raising the overall quality and efficiency of a proposal process, this opportunity is for you! As someone with exceptional writing skills and the ability to manage multiple priorities, you will thrive in our fast-paced and agile environment.Your opportunity
Dillon’s Buildings Infrastructure Practice is looking for a Proposal Strategy & Content Manager to join our multidisciplinary team of professionals. You will have the opportunity to work on new and exciting projects and be exposed to complex, multidisciplinary projects and client pursuits. This unique role blends strategic content leadership for high-value pursuits with practice-wide quality oversight.At Dillon, we operate as one team. The successful candidate can be based at any one of our following offices: Halifax, Saint John, Toronto, Hamilton, London, Kingston. We offer flexible work arrangements to help balance the competing demands of work and personal life.Responsibilities
Strategic Proposal Leadership
Lead the development of all narrative content for strategic and high-value proposals, including executive summaries, technical approaches, and differentiators .Partner with SMs to translate technical strategies into compelling, client-focused messaging, allowing SMs to prioritize client engagement and pricing strategy .Drive the development of winning strategies for key pursuits, ensuring our messaging clearly aligns with client priorities and Dillon’s strengths .Fully own the tailoring of CVs, bios, and representative projects, ensuring accuracy and strategic alignment .Take on first-draft writing responsibilities for major sections to reduce drafting burdens on technical teams .Practice-Wide Visibility & Quality Oversight
Maintain a broad understanding of all proposals developed within the Buildings Infrastructure Practice, providing guidance on content, templates, and messaging standards .Serve as the central resource for proposal best practices, ensuring teams across the Practice have access to the right materials and tools .Support PCs, PSs, and other contributors by ensuring every proposal reflects brand consistency, accuracy, and Dillon’s value proposition .Content Library & Knowledge Management
Serve as the single point of accountability for Buildings Infrastructure proposal content, ensuring that all materials are accurate, up to date, and easily accessible .Capture and repurpose high-quality content, lessons learned, and innovations from each submission for future use .Lead efforts to organize, structure, and enhance content libraries to support fast, high-quality proposal production .Editing and Quality Control
Conduct first-round content reviews to ensure clarity, conciseness, and messaging strength .Free PCs and PSs to focus on formatting and compliance by taking responsibility for editorial quality .Establish content standards and guidelines to ensure consistency across all submissions .Innovation & Process Development
Champion AI-assisted tools to streamline the proposal process by automating routine tasks like content search and document assembly, enabling deeper focus on strategic messaging and client refinement.Identify opportunities to improve proposal workflows and reduce duplication of effort across teams .Regularly review and refine templates, style guides, and best practices to support efficiency and quality .Qualifications
A bachelor’s degree in communications, marketing, English, journalism, engineering, architecture, or a related field;
equivalent experience considered .A minimum of 3+ years of experience in proposal writing, coordination, or technical communication, ideally in engineering, architecture, or consulting .Experience
Proven ability to lead proposal content development and relieve technical leads of drafting responsibilities .Exceptional writing, editing, and proofing skills, with expertise in creating concise, client-focused narratives .Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides) .Experience with proposal automation tools .Familiar with using AI tools to boost proposal process efficiency while retaining strategic and editorial control.Strong organizational skills and ability to manage multiple priorities and deadlines .Strong ability to balance technical accuracy and persuasive messaging .Thrives in a fast-paced, deadline-driven environment while maintaining high standards .Why choose Dillon
Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.We live our
core values
:Reliability: words result in actions that build trust;
Achievement: do the work to hit the target;
Continuous development: always learning;
always adapting;
always growing;
Creativity: discover new possibilities;
Courage: do the things that matter, especially when it’s hard;
Inclusiveness: enabling belonging to draw strength from our differences.In addition, we offer:Employee share purchase plan
Dillon is 100% employee owned and share ownership is open to all employees.
A competitive compensation package
Comprehensive health benefitsGenerous retirement savings planStudent loan repayment assistance with matching employer contributions
Flexible work hours and hybrid working options
Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and hybrid work options to help balance the competing demands of work and personal life.
Learning and Development opportunities
As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organizationWe use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities.
Focus on Innovation
The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities.
Employee and Family Assistance program
A variety of EFAP tools and online resources to support well-being are available to all employees.
Goodlife Fitness Corporate MembershipOur employees can take advantage of reduced annual membership fees.Wellness SubsidyOur employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.About Dillon
Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of
Canada’s Best Managed Companies
for the past 18 years and has the distinction of having achieved Platinum Club member status in this program.Employment Equity, Diversity & Inclusion at Dillon
Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.Inclusion is more than a word to us, it is the way we choose to run our business. We encourage you to contact us if you require accommodation during the interview process. We would love to hear from you!Job Criteria
Seniority level: AssociateEmployment type: Full-timeJob function: Marketing, Public Relations, and Writing/EditingIndustries: Business Consulting and Services
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