Assistant Corporate Secretary

Reporting to Corporate Headquarters in Toronto, Ontario, CanadaThe Assistant Corporate Secretary plays a critical role in supporting corporate governance, board administration, and legal operations. This position is responsible for coordinating board activities, maintaining corporate records, and reviewing and managing contracts to ensure compliance with applicable laws, regulations, and internal policies.Key Responsibilities
Board & Corporate Governance Support
Coordinate all Board of Directors and committee meetings, including scheduling, agendas, and materials distributionPrepare and maintain accurate meeting minutes, resolutions, and corporate recordsEnsure compliance with corporate governance requirements and applicable regulatory obligationsMaintain corporate minute books, entity records, and governance documentation across jurisdictionsSupport onboarding and ongoing training of Board membersCoordinate and liaise with external counsel and internally to support timely disclosuresContract Review & Legal Support
Review, draft, and manage a wide range of contracts (e.G., vendor agreements, service contracts, NDAs)Ensure contracts align with company policies, risk tolerance, and regulatory requirementsTrack contract lifecycle, obligations, renewals, and key datesLiaise with internal stakeholders and external counsel on legal mattersAssist in developing and maintaining contract templates and standard termsCompliance & Risk Management
Monitor changes in relevant legislation and regulatory requirements impacting the businessSupport corporate compliance programs, including ethics, anti-corruption, and disclosure obligationsAssist with audits, due diligence, and regulatory filingsMaintain confidentiality and manage sensitive information with discretionQualifications & Experience
Diploma or degree in Paralegal Studies, Law, or a related field5+ years of experience in a corporate secretary, paralegal, or legal support role (preferably in mining, natural resources, or a multinational environment)Strong understanding of corporate governance practices and regulatory frameworksExperience reviewing and managing commercial contractsFamiliarity with multi-jurisdictional corporate structures, and Canadian and US exchanges, disclosures and requirements, is an assetExceptional organizational and time-management skillsStrong attention to detail and accuracyExcellent written and verbal communication skillsAbility to manage multiple priorities in a fast-paced environmentHigh level of professionalism, integrity, and discretionProficiency with legal and document management systemsWhat We Offer
Competitive compensation and benefits packageOpportunity to work in a global, dynamic mining organizationExposure to executive leadership and Board-level operationsProfessional development and career growth opportunitiesAbout the Company
Blue Moon is a junior mining company advancing 5 brownfield polymetallic projects, including the Nussir copper-gold-silver project in Norway, the NSG copper-zinc-gold-silver project in Norway, the Blue Moon zinc-gold-silver-copper project in the United States, the Springer tungsten-molybdenum project in the United States and the Apex germanium-gallium-copper in the United States.With operations across multiple jurisdictions, we are seeking a highly organized and detail-oriented Corporate Secretary (Paralegal) to support our Board of Directors and legal function.Pay Range and Compensation Package
Compensation and benefits details will be discussed during the interview process.Equal Opportunity Statement
We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.
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