Executive Administrative Buyer

Job Responsibility:

The Executive Administrative Buyer is a unique hybrid role that combines executive administrative support with hands-on buying responsibilities. This position directly supports the President in day-to-day operations while managing purchasing activities related to meat products. The ideal candidate is highly organized, adaptable, and able to manage shifting priorities in a fast-paced business environment, while maintaining accuracy in procurement tasks and vendor coordination.

Key Responsibilities:Executive Administrative Support

· Review and prioritize the President's incoming emails throughout the day and flag key action items.

· Coordinate the President's calendar, appointments, and follow-ups for business and personal matters.

· Draft, send, and follow up on emails and phone calls as directed by the President.

· Assist with planning and managing internal and external events .

Buying & Procurement Duties

· Source and purchase meat products based on production needs and inventory levels.

· Enter manual purchase orders and manage special account requirements.

· Communicate with suppliers to confirm pricing, delivery schedules, and resolve any issues.

· Assist the President in reviewing supplier emails, quotes, and purchasing lists.

· Process and track credits and orders related to 8Acres or similar programs.

Operational Coordination

· Work with accounts payable to address invoice or payment-related questions tied to purchasing.

· Maintain procurement records, pricing files, and purchasing data within internal systems.

· Support coordination between purchasing and sales/marketing for promotional pricing and meat specials.

· Liaise with internal teams to ensure the execution of President-assigned tasks.

Qualifications:

· Diploma or certificate in Business Administration, Supply Chain Management, or a related field.

· 2-5 years of experience in a combined administrative and procurement or buying role.

· Experience in the food or meat industry is an asset.

· Strong communication, time management, and multitasking skills.

· Proficiency with Microsoft Office (especially Excel) and experience with ERP or purchasing software.

· High level of discretion and professionalism when handling sensitive information.

Working Conditions:

• Office-based role with occasional coordination of off-site tasks or events.
• Fast-paced and dynamic environment, requiring adaptability and prioritization skills.

Job Types: Full-time, Permanent

Flexible language requirement:

• English not required

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Buying experince: 10 years (preferred)
• Microsoft Excel: 10 years (preferred)

Work Location: In person