Family Law Legal Assistant

Our client, a well-established and respected law firm, is seeking an experienced Legal Assistant to join its Family Law team. This role is hybrid-remote with only 2 days in office.

Responsibilities

• Prepare, revise, proofread, and format legal documents, correspondence, and court materials.
• Draft and manage family law documentation in accordance with the Ontario Family Law Rules and court filing requirements.
• Coordinate electronic and physical court filings while ensuring all deadlines are met.
• Manage lawyers' calendars, schedule appointments, meetings, mediations, and conferences.
• Communicate professionally with clients, opposing counsel, court staff, and other stakeholders.
• Prepare monthly pre-bills and assist with billing administration.
• Open new client files and maintain organized electronic and physical filing systems.
• Process expense reports, courier requests, and other administrative documentation.
• Scan, photocopy, bind, and organize legal materials for distribution.
• Coordinate travel arrangements and reservations as required.
• Maintain file integrity by organizing, archiving, and managing active and inactive files.
• Assist with special projects and provide additional administrative support as needed.

Requirements

• Legal Assistant, Law Clerk, or Paralegal diploma or certificate from an accredited institution.
• 5+ years of experience supporting a Family Law practice in a law firm.
• Strong knowledge of Ontario Family Law Rules and court filing procedures.
• Experience preparing both routine and complex family law documents.
• Proficiency with Microsoft Office, DivorceMate, and ACL.
• Experience with billing administration and pre-bills, preferably using 3E.
• Excellent transcription, proofreading, and document formatting skills.
• Experience with document management systems is considered an asset.
• Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills and a client-focused approach.

Compensation

• Salary up to $78,000, commensurate with experience.
• Hybrid work arrangement (2 days in office).
• Opportunity to join a collaborative, supportive, and highly respected law firm.
• Long-term career growth and professional development.