Proposal specialist

Job Description

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The Proposal Specialist holds a central role in the design, coordination, and delivery of technical and commercial responses to major construction industry tenders (RFQ/RFP). This position requires advanced expertise in technical writing, an exceptional ability to collaborate with international and multidisciplinary teams, and a proven talent for orchestrating the production of complex deliverables in multilingual and multicultural environments.

The Proposal Specialist plays a critical role in the success of responses to major construction tenders. He/she is responsible for the design, planning, and coordination of technical and commercial deliverables, while ensuring full compliance with contractual, regulatory, and strategic requirements. This role demands a global perspective, strong leadership, and the ability to mobilize resources toward shared objectives in multilingual and multicultural environments.

What You Will Do

• Analyze tender documents (RFQs/RFPs) to extract, structure, and synthesize the required technical information.
• Prepare and update schedules, deliverable matrices, and compliance lists, ensuring rigorous document organization.
• Organize and facilitate kick-off, coordination, and technical review meetings to gather and validate information from subject‑matter experts.
• Draft, review, and update editorial grids, technical content, and structured documents, ensuring clarity and consistency.
• Identify key contributors and coordinate the collection of technical information, monitoring progress and task completion.
• Conduct interviews with project teams to adapt CVs, experience descriptions, and technical information to proposal requirements.
• Collaborate with content specialists to ensure the technical accuracy of all produced documents.
• Contribute to document layout and visual presentation in collaboration with graphic designers to enhance technical readability.
• Participate in the development of key messages and draft coherent, persuasive technical content in compliance with RFP requirements.
• Contribute to presentation materials (written/oral) used in workshops and meetings with partners and clients.
• Participate in internal committees aimed at developing and improving methodological tools related to technical writing.

Required Experience

12 to 23 months of relevant experience in proposal writing within the construction and civil engineering project sector, including technical content writing and the ability to analyze specifications and translate them into technical requirements.

Education

University degree in Literature, Languages, or any other relevant field.

Required Skills

• Excellent command of written and spoken French.
• Advanced proficiency with computer tools (Microsoft Suite, InDesign, SharePoint, Salesforce, ProCore, Power BI, Visio).
• Experience in preparing RFQs/RFPs and analyzing technical documentation.
• Experience collaborating with international teams and consortia, in French and English.
• Ability to draft, summarize, and update technical content for public and private sector clients.
• Ability to manage multiple complex files and meet tight deadlines.
• Leadership skills in coordinating technical contributors.
• Strong analytical, compliance, simplification, and writing skills.
• Use of AI tools to optimize document production.

Employment Conditions

• Position type: Permanent, full‑time
• Schedule: 40 hours per week; Fixed schedule
• Start date: As soon as possible
• Vacation: Four weeks
• Working language: French
• Work location: 500 Saint-Jacques Street, Suite 300, Montréal, QC, Canada, H2Y 1S1
• Salary: $66,605.00 – $90,112.00

Benefits

• Health benefits
• Social benefits
• Dental care plan
• Disability benefits
• Health care plan
• Coverage for paramedical services
• Group insurance
• Registered Retirement Savings Plan (RRSP)
• Deferred Profit‑Sharing Plan (DPSP)
• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

Email: View email address on apply.j-vers.com