Payroll Manager - 6+ Months

Our client is in downtown Toronto, and they are looking for a Payroll Manager as their current employee is retiring in mid 2027 (they want some overlap for training & likely to convert). Our client is in entertainment business that operates major performance venues and brings concerts, theatre, dance, comedy, and other cultural events to the city.
The Payroll Manager will be responsible for the following:
Oversee accurate and timely weekly and biweekly payroll processing, validating timesheets, attendance records, and other payroll inputs.
Manage payroll administration for onboarding, terminations, employee status changes, and employee record maintenance.
Ensure accurate calculation, reporting, and timely remittance of statutory deductions, contractual payments, benefits, union dues and benefits, pension contributions, and other employee deductions.
Prepare and submit required government documentation and reports, including EI, Records of Employment (ROEs), CPP, and other applicable filings.
Monitor changes to payroll legislation, employment standards, collective agreements, union benefit rates, OMERS contributions, insurance premiums, and benefit plans.
Serve as the subject matter expert for complex payroll inquiries, discrepancies, and system issues, liaising with employees, managers, HR, providers, pension administrators, and government agencies.
Improve payroll procedures, internal controls, accuracy, and operational efficiency while maintaining compliance with legislation and best practices.
Supervise, coach, and mentor payroll staff, promoting accountability, professional development, and consistent performance.
Develop and maintain payroll policies, procedures, process documentation, and internal controls.
Ensure cross-training and backup coverage to maintain operational continuity during absences and peak workloads.
Prepare and review payroll journal entries for General Ledger (GL) posting.
Perform and oversee reconciliations of payroll registers, GL records, balance sheet accounts, statutory deductions, benefit contributions, and other payroll accounts;
investigate discrepancies and ensure resolution.
Prepare and distribute year-end employee tax slips, including T4s, and complete required payroll filings.
Prepare payroll financial reports, schedules, reconciliations, and supporting documentation for Finance.
Monitor payroll system functionality and configuration to ensure alignment with organizational requirements, legislation, collective agreements, and payroll practices.
Identify and implement workflow improvements, enhanced reporting, reduced manual processing, and stronger data integrity.
Maintain controls and procedures to mitigate payroll risks, protect confidential employee information, and ensure compliance.
Develop payroll reports, metrics, and tools to monitor performance and support management decision-making.
Must Have:
Degree or diploma in Business Administration, Accounting, Finance, or a related field, or Certified Payroll Manager (CPM) designation.
Five to seven years of progressive payroll experience, including at least four years processing payroll for unionized and non-unionized employees across multiple collective bargaining units, or an equivalent combination of education and experience.
Preferred experience supervising, coaching, or mentoring staff.
Experience in payroll accounting, GL reconciliations, statutory remittances, year-end reporting, and payroll system implementations or transitions is an asset.
Strong knowledge of payroll administration, applicable legislation, statutory deductions, government remittances, collective agreements, benefits, pensions, and year-end reporting requirements.
Advanced Excel skills for payroll data analysis, reconciliations, and reporting.
Knowledge of View email address on ca.hrm.tc, ezLaborManager, and OMERS pension administration is an asset.
Experience in payroll system configuration, testing, implementation, upgrades, and process optimization is an asset.
Start Date of December 2026/January 2027
TMGCT
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