Legislative Clerk

Job Responsibility:

Position Details

Posting Information Posting Number CK53363P Position Title Legislative Clerk No. of Staff Required 1 Position Type FT If Term position, enter length of Term in months N/A Position Groups CUPE Civic Division City Clerk (DV120) Department City Clerk (DP120) Branch Legislative Services (BR119) Organizational Information Purpose of your Position - Non Union Classification Summary - Union Do you have a passion for public service? We are seeking a dynamic administrative professional to join the Office of the City Clerk and make a difference! The Legislative Clerk provides clerical, records management and administrative support services to the functions of the Office of the City Clerk, in a fast-paced office environment. In this role you will provide direct assistance to members of the public, support Council meetings and public hearings, assist with financial and budget activities, and perform a diverse range of other responsibilities in support of the core functions of the Office of the City Clerk. If you have a keen eye for detail, interest in local government, computer and excel proficiency, strong teamwork and excellent communication and customer service skills, we want you! The successful candidate will have relevant office administrative experience and have strong attention to detail, customer service and communication skills. Duties - Union

• Provides information to the public regarding various general inquires.
• Prepares and processes account receivable and payable transactions.
• Creates, inputs, updates and maintains various paper and electronic records.
• Responds to records management problems researches and recommends solutions and improvements, and trains staff on best practices.
• Liaises with the Records Storage Contractor to manage retrievals and entry of files into archive.
• Monitors all records through their entire life cycle based on established retention schedule, including handling of confidential information and destruction of documents.
• Enters development bylaws and maintains City of Kelowna Bylaw records and systems.
• Coordinates delivery of notices to the public as required under the legislation.
• Prepares correspondence submission of summaries for Public Hearings/Meetings.
• Collects tenders and records packages received in accordance with legislative requirements.
• Provides other administrative and clerical support, including backup to other departmental clerks.

Results and Activities - Non union Credentials - Union

• High school graduation or equivalent
• Experience

Knowledge - Non Union Skills & Abilities - Non Union Competencies

• Attention to Detail
• Computer Literacy
• Service Excellence
• Teamwork

Posting Text Physical Demands Lifting and moving file boxes (maximum 25lbs each) for records management on a regular basis. Special Instructions to Applicant Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on August 20, 2024. Please attach copies of your education/membership(s) as “other documents”. Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply. Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing. Additional Hiring Information Pay Rate Starts at $29.46 per hour with a 2-step progression up to $32.97 per hour Posting Date 08/14/2024 Closing Date 09/02/2024 Days of Work Monday to Friday Standard Hours per Day 7 Hours of Work 8 am to 4pm Work Location CITY HALL Specify Work Location

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter

• References

• Other Document 1

• Other Document 2

• Other Document 3