Project Manager/Leader

Position: Project Manager/Leader – Intermediate

Client: Central Agencies Cluster

Ministry: Ministry of Treasury Board Secretariat, Ontario Public Service (OPS)

Location: Toronto / Oshawa, Ontario

Office Locations: 222 Jarvis St., Toronto OR 33 King St. W., Oshawa

Work Arrangement: 100% Onsite – 5 Days/Week

Start Date: November 9, 2026

End Date: March 31, 2027

Extension: Up to 126 days; 1 extension term

Openings: 1

Security Requirement: CRJMC

Submission Limit: 1 candidate

Closing Date: October 13, 2026 at 3:00 PM

Position Overview

The Ontario Public Service is seeking an Intermediate Project Manager/Leader to provide project management and leadership for large-scale, complex, high-profile and high-risk OPS I&IT initiatives .

The successful candidate will be responsible for managing project scope, schedules, budgets, resources, risks, issues, vendors and deliverables while ensuring projects meet business requirements, timelines, financial targets and applicable OPS/Ministry standards.

The candidate must be comfortable working across Business, I&IT, Finance, Procurement, Privacy/Security and Legal stakeholders and presenting project status, risks, issues and recommendations to senior executives.

Critical Requirement

The successful candidate must have experience managing Oracle Service Cloud Platform or a similar service/customer-management technology platform.

Experience leading project teams and external service providers/vendors through the full project lifecycle is also mandatory.

Key Responsibilities

Project Management & Delivery

• Manage large-scale, complex and high-profile OPS I&IT projects through the full project lifecycle.
  
• Develop and manage detailed project schedules, scope, milestones, deliverables and integrated plans .
  
• Provide leadership and direction to project teams, OPS resources, external service providers and vendors.
  
• Plan, coordinate and assign work based on established priorities.
  
• Monitor project progress, anticipate issues and risks, troubleshoot problems and implement corrective actions.
  
• Ensure project deliverables are completed on time, within scope and within budget .
  
• Promote I&IT project management best practices and adherence to established methodologies and frameworks.
  
• Coordinate project processes and develop, document and communicate project guidelines and procedures.
  
• Identify potential conflicts between project and functional areas and develop appropriate responses.
  
• Support the development, preparation and approval of Terms of Reference and Project Charter documentation.
  
• Support planning and preparation of required OPS project planning submissions, including MB20s and/or RBP products , where applicable.
  
• Monitor and forecast project costs and provide reporting and recommendations to ensure financial targets are achieved.
  

Budget & Financial Management

• Develop and manage complex project budgets involving multiple funding channels and cross-Ministry dependencies.
  
• Maintain strong fiscal control and accountability.
  
• Prepare estimates, forecasts and reconciliations/confirmation of actual expenditures.
  
• Monitor project financial performance and identify potential budget variances.
  
• Provide financial information and recommendations to project leadership and senior stakeholders.
  

Stakeholder Engagement & Governance

• Coordinate effectively across:
  
• Business stakeholders
  
• I&IT
  
• Finance
  
• Procurement
  
• Privacy/Security
  
• Legal
  
• Establish and participate in steering committees and stakeholder forums .
  
• Prepare and deliver project, program and/or portfolio reporting to senior executives and multiple stakeholder groups.
  
• Clearly communicate project status, risks, issues, dependencies and recommended mitigation strategies.
  
• Manage client relationships and expectations throughout the project lifecycle.
  
• Escalate significant risks and issues appropriately and provide actionable recommendations to decision makers.
  
• Demonstrate familiarity with UPM, Enterprise Architecture and OPS gating processes .
  

IT Solutions & Technology Delivery

• Manage, control and coordinate project-related systems, processes and procedures.
  
• Oversee technology infrastructure change, transition and implementation activities.
  
• Coordinate technology-related project dependencies and implementation activities.
  
• Make recommendations regarding the acquisition of:
  
• Software
  
• Hardware
  
• Technology resources
  
• Ensure technology project deliverables align with applicable government and Ministry standards.
  

Team & Resource Management

• Source, select and onboard project team members across multiple disciplines.
  
• Clearly define roles, responsibilities, tasks, deliverables and performance expectations.
  
• Lead both OPS unionized employees and fee-for-service (FFS) consultants where applicable.
  
• Resolve resourcing issues and interpersonal conflicts.
  
• Negotiate resource changes and ensure appropriate allocation of project resources.
  
• Facilitate knowledge sharing across project teams.
  
• Maintain alignment between project objectives, team responsibilities and required deliverables.
  

Change Management

• Identify organizational resistance to change and develop appropriate strategies to address it.
  
• Build stakeholder support for project changes throughout:
  
• Concept
  
• Definition
  
• Planning
  
• Implementation
  
• Close-out
  
• Capitalize on forces supporting change and help stakeholders transition successfully to new processes and technology.
  

Requirements

Mandatory Skills & Experience

Candidates must demonstrate the following experience :

1. Oracle Service Cloud / Similar Platform Experience – MUST HAVE

• Demonstrated experience managing Oracle Service Cloud Platform or a similar service/customer-management technology platform .
  
• Experience managing projects involving implementation, enhancement, transition, integration or transformation of enterprise service/customer technology platforms is highly relevant.
  

2. Project Team & Vendor Leadership – MUST HAVE

• Proven experience providing management and leadership to project teams and external service providers/vendors through all phases of projects .
  
• Ability to plan, coordinate and assign work based on established priorities.
  
• Experience managing multidisciplinary project resources and vendor relationships.
  

3. Project Monitoring & Issue Resolution – MUST HAVE

• Proven experience managing and coordinating project monitoring activities.
  
• Ability to anticipate and troubleshoot project issues.
  
• Demonstrated ability to provide ongoing project expertise, resolve problems and improve project effectiveness.
  
• Strong risk and issue identification, escalation and mitigation capabilities.
  

4. I&IT Project Management Methodologies – MUST HAVE

• Proven experience applying I&IT project management best practices and adherence to standard project management methodologies.
  
• Hands-on experience with Agile, Kanban and/or other structured project management methodologies .
  
• Ability to establish and maintain appropriate project governance, controls, processes and documentation.
  

5. Project Planning & Delivery

• Demonstrated experience developing and managing:
  
• Project schedules
  
• Scope
  
• Deliverables
  
• Milestones
  
• Integrated project plans
  
• Proven ability to deliver projects within defined timelines, scope, quality and budget parameters.
  

6. Stakeholder Management

• Demonstrated experience coordinating across multiple functional areas, including Business, I&IT, Finance, Procurement, Privacy/Security and Legal .
  
• Strong stakeholder relationship and expectation-management skills.
  
• Excellent written, verbal and executive-level presentation skills.
  

7. Financial & Budget Management

• Experience developing and managing project budgets.
  
• Experience monitoring and forecasting project costs.
  
• Ability to provide financial reporting, estimates, forecasts and variance information.
  
• Experience working with multiple funding channels and/or cross-organizational dependencies is an asset.
  

8. Governance & Executive Reporting

• Experience establishing or participating in steering committees and governance forums.
  
• Experience preparing project/program/portfolio reporting for senior executives.
  
• Ability to communicate complex project risks, issues, dependencies and recommendations clearly.
  

Additional Required Experience

• Experience preparing or supporting Terms of Reference and Project Charter documentation.
  
• Experience coordinating project processes and developing/communicating project guidelines and procedures.
  
• Experience identifying and managing conflicts between project and functional areas.
  
• Experience directing project teams to ensure deliverables meet government/Ministry standards.
  
• Experience with organizational development, strategy development, business planning and/or Ministry funding requests.
  
• Experience with technology infrastructure change, transition and implementation.
  
• Experience recommending acquisition of software, hardware and technology resources.
  
• Experience managing client relationships and expectations.
  

Desirable Qualifications

• Knowledge and understanding of the Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK) .
  
• Knowledge of Information Management principles, concepts, policies and practices.
  
• Knowledge and understanding of AODA and related regulations and standards.
  
• Experience with OPS/Ministry project management standards and practices.
  
• Familiarity with UPM, Enterprise Architecture and OPS gating processes .
  
• Experience managing complex I&IT initiatives within a government or highly regulated environment.
  

Ideal Candidate Profile

The ideal candidate is an experienced Intermediate I&IT Project Manager/Leader who has successfully managed complex technology projects involving enterprise service/customer platforms, with particular value placed on Oracle Service Cloud or comparable platforms .

They should be equally strong in project delivery, team/vendor leadership, risk and issue management, financial control, stakeholder engagement and executive reporting .

The candidate must be comfortable working in a highly structured government environment, following established I&IT project management methodologies and coordinating across business and corporate functions.

This is a hands-on project leadership role and requires a candidate who can demonstrate specific, practical examples of managing technology projects, teams, vendors, schedules, budgets, risks and deliverables.

NON-NEGOTIABLE SCREENING CHECKLIST

Before submitting, recruiters should verify that the candidate can clearly demonstrate:

• Oracle Service Cloud Platform OR similar product/platform experience
  

• Project management experience within an I&IT/technology environment
  

• Leadership of project teams and external vendors/service providers
  

• Experience through all phases of the project lifecycle
  

• Project monitoring and proactive issue/risk management
  

• Troubleshooting and problem resolution
  

• Agile / Kanban / equivalent project management methodology
  

• Project schedule, scope and deliverable management
  

• Budget management, cost forecasting and financial reporting
  

• Stakeholder coordination across Business, I&IT, Finance, Procurement, Privacy/Security and Legal
  

• Steering committee / governance experience
  

• Executive-level reporting and presentations
  

• Terms of Reference / Project Charter experience
  

• Technology implementation / transition / infrastructure change experience
  

• Vendor and resource management
  

• Conflict resolution and change management
  

• Government/Ministry standards or comparable highly regulated environment experience
  

• Available for 100% onsite work, 5 days/week
  

• Able to obtain/hold CRJMC security clearance
  

• Available to start November 9, 2026
  

• Candidate understands this requisition has a maximum submission limit of 1