Administrative Support (Non-clinical)

COMPETITION NUMBER EM26178

CLASSIFICATION NAME Administrative Support (Non-clinical)

POSITION TITLE Administrative Support (Non-clinical)

CLASSIFICATION CODE 1021

BARGAINING UNIT CUPE

UNIT LOCATION Grand Falls

STATUS Part time temporaire

FULL TIME EQUIVALENT 0.4

HOURS OF WORK 0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE As soon as possible

ANTICIPATED END DATE November 5, 2026

SALARY RANGE As per collective agreement

LANGUAGE REQUIREMENT Written and spoken competence in French and spoken competence in English is required.

CLOSING DATE This competition will remain open until filled.

Imagine a career where, at the end of every day, you know you've made a positive difference in the lives of people who need your help.

The New Brunswick Extra-Mural Program (EMP) , often known as the "hospital without walls," has operated under the simple philosophy of helping New Brunswickers receive the care they need in the places where they are healthiest and happiest - their homes and communities. EMP makes a difference in the lives of those it serves by drastically reducing hospital admissions and greatly increasing patient satisfaction with its level of health care.

As part of EMP, your role is vital in our province's overall health. Join an integrated, multi-disciplinary team of health care professionals, dedicated to providing New Brunswickers with outstanding, highly coordinated primary health care.

JOB SUMMARY

The Administrative Assistant is responsible for providing day to day business support, staffing and administrative services for the PCN Program. This position is essential to assist in the efficient and effective management of the PCN Operations ensure inquiries, and general administrative issues are dealt with in a timely and appropriate manner.

KEY RESPONSIBILITIES

• Schedule and organize meetings and events;
• Type memos, confidential reports, agendas and general correspondence on behalf of the Manager, Primary Care or other team members within the department;
• Maintain department document library;
• Maintain department policies and procedures;
• Record, type and distribute minutes where required;
• Proofread transcribed correspondence for grammatical accuracy, sentence structure and content;
• Receive and prioritize incoming phone messages, e-mails, faxes, mail, couriers etc.;
• Prepare forms and presentations where required;
• Provide telephone support for department; directs calls;
• Take and relay messages;
• Schedule and notifie clients of appointments;
• Perform general office duties such as data entry, filing, photocopying, faxing, processing mail;
• Order and maintain stationery, office supplies, etc., following approved purchasing guidelines;
• Reconcile Visa reports, as required.

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS

• High school graduation plus an additional administrative support program/ course(s) of over six months and up to one year or equivalent;
• One year of previous experience is also required;

• Demonstrated proficiency in all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry;

• Submit a valid and clean criminal record check;
• Ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
• Must demonstrate the ability to work independently and with minimal supervision;
• Able to work all shifts as assigned, maintaining a good attendance record;
• A high regard for confidentiality

All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Note: For any positions in the St. Stephen EMP unit, a valid Canadian passport or Nexus card will be required.

If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, please click the 'Apply Now' button to submit your resume.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.