Lead Coordinator, Program Management

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Posting Reason:
New Position
Job Type:
Employee

Anticipated Duration in Months (for contracts and temporary assignments):
24

Job Family:
Program Management

# of Open Positions:
1

Faculty/Service - Department:
Faculty Events and Program Management

Campus:
Roger Guindon Hall

Union Affiliation:
SSUO

Date Posted (YYYY/MM/DD):
2026/10/08

Applications must be received BEFORE (YYYY/MM/DD):
2026/10/19

Hours per week:
35

Salary Grade:
SSUO Grade 09

Salary Range:
$76,104.00 - $96,135.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:
Using a wide range of tools, techniques, and skills, the Lead Coordinator supports the planning, administration, coordination, and evaluation of projects and initiatives for the Office of Strategic Planning and Implementation at the Faculty of Medicine. The role contributes to project objectives and stakeholder collaboration by conducting research, supporting knowledge mobilization activities, engaging communities and partners, raising awareness of programs and services, and providing coordination, communications, reporting, and administrative support.

Specific Accountabilities:
Project Coordination: Coordinates and supports the planning, development, administration, and evaluation of new and existing Faculty of Medicine programs and initiatives. Maintains accurate project documentation, including but not limited to work plans, schedules, budgets, engagement plans, risk logs, and progress reports. Monitors activities and timelines, identifies and escalates risks, and supports mitigation strategies to ensure programs are developed effectively and aligned with faculty priorities and community needs. Coordinates activities and timelines with Program Managers and stakeholders to ensure project objectives and deliverables are met.
Mobilization and research: Conducts research, environmental scans, literature and jurisdictional reviews, and needs assessments to support the development, enhancement, and evaluation of Faculty of Medicine programs. Gathers, analyzes, synthesizes, and disseminates evidence, promising practices, and stakeholder feedback through reports, presentations, and knowledge-sharing activities to support program planning, decision-making, and continuous improvement.
Administrative support: Provides administrative and operational support by preparing briefing notes, reports, presentations, meeting materials, correspondence, and other documentation. Coordinates meetings, consultations, workshops, and events, and maintains project records and action logs. Tracks deliverables and follow‑up activities and performs administrative duties required to support the efficient coordination of program development initiatives.
Communications: Supports the development and implementation of communication, outreach, and engagement activities to promote awareness of Faculty of Medicine programs, initiatives, and opportunities. Builds and maintains collaborative relationships with faculty, learners, community members, partner organizations, and other stakeholders; coordinates engagement and consultation activities; facilitates information sharing; and supports the incorporation of stakeholder perspectives into program development and evaluation processes.
Quality Assurance: Supports quality assurance activities related to the development of new and existing Faculty of Medicine programs by coordinating and monitoring adherence to established program development, review, and approval processes. Works with the Senior Advisor, Program Management to ensure required documentation, consultations, approvals, milestones, and quality standards are met in accordance with Faculty and University requirements. Maintains accurate records, tracks progress against program development frameworks and timelines, identifies gaps or process issues, and supports the preparation of materials required for governance, approval, accreditation, quality assurance, and reporting purposes.
Expert advice: Provides program coordination, information, and logistical support to Program Managers, faculty members, committees, community partners, and stakeholders involved in program development initiatives. Contributes research findings, background information, stakeholder feedback, and administrative support to facilitate planning, collaboration, informed decision-making, and the advancement of Faculty of Medicine priorities.

Knowledge, Experience, Competencies, and Skills:
Essential Qualifications:

Postsecondary degree in a relevant field such as administration, social sciences, health sciences, education, or a related discipline, or an equivalent combination of education and experience.

Minimum five years of demonstrated experience in a similar role

Other Skills and Competencies:
Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment

Demonstrated ability to support all stages of project processes, including initiating, planning, executing and closure.

Ability to facilitate effective and diverse community consultations, programs, and initiatives

High level of discretion, confidentiality, and tact when handling sensitive information.

Sensitivity to issues of racism, sexism, and other forms of stigma and discrimination.

Excellent verbal and written communication skills, including experience developing communications materials, and tailoring messaging to diverse stakeholder groups.

Experience in program evaluation and/or research with demonstrated skills in qualitative and quantitative data collection, analysis and knowledge dissemination

Experience working in a postsecondary institution or other complex organization is an asset

Bilingual, French and English, spoken and written

#LI-Hybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.