Executive Assistant / Personal Assistant

Executive Assistant / Personal AssistantFolio Tech Inc. is a Toronto-based consulting firm specializing in automation and systems integration for enterprise and mid-market clients. The firm operates alongside Workbench Enterprise Inc., a US-based software venture under common ownership. Both organizations are small, fast-moving, and founder-led.
Position summary
Folio Tech is seeking a full-time Executive Assistant / Personal Assistant to support the Founder across both businesses and in a personal capacity. The role covers inbox and calendar management, client coordination, invoicing and accounts receivable, business administration, and day-to-day personal support.
This is a dual business and personal role. Responsibilities shift week to week depending on priorities, and candidates should be comfortable moving between client-facing administrative work and hands-on logistical support. The position reports directly to the Founder and involves regular coordination with the Associate Principal, Managing Solutions Architect, and other members of the team.
Key responsibilitiesCommunications and scheduling
Manage and triage the Founder's email inboxes;
draft correspondence and respond to routine inquiries
Schedule client and internal meetings, including confirmations, rescheduling, and follow-up
Maintain visibility on outstanding commitments, deadlines, and action items
Attend client meetings as required to capture notes and track deliverables
Client and project support
Track project deliverables and deadlines across active consulting engagements
Follow up on delegated work items with internal team members and contractors
Prepare and format client-facing documents and materials
Finance and administration
Prepare, issue, and track client invoices in the company's finance system
Manage accounts receivable follow-up through to collection
Maintain awareness of recurring corporate obligations including tax filing deadlines, registrations, and renewals
Administer vendor accounts, subscriptions, and business insurance policies
Operations and logistics
Coordinate office needs including supplies, cleaning services, and facilities requests
Manage incoming and outgoing shipments, deliveries, and returns
Source and order company materials such as business cards and branded items
Support office relocation and related logistics
Personal assistance
Manage the Founder's personal calendar, including appointments and bookings
Run errands across the Greater Toronto Area, including pickups, drop-offs, purchases, and returns
Receive, process, and organize personal deliveries and shipments
Coordinate household services and vendors, including cleaners, trades, and repairs
Administer vehicle-related matters such as service appointments, insurance, and registration
Arrange personal travel, including bookings, itineraries, and reservations
Source and purchase items as required
Provide general day-to-day support on personal matters as they arise
Qualifications
1–3 years of experience in an administrative, coordination, operations, or client-facing role;
recent graduates with relevant experience will be considered
Strong written and verbal communication skills, with the ability to represent the company professionally to clients and vendors
Demonstrated ability to work independently, prioritize competing demands, and resolve problems with limited direction
High level of organization and attention to detail
Proficiency with email, calendar, and spreadsheet applications;
ability to learn CRM and invoicing software quickly
Discretion and sound judgment in handling confidential business and personal information
Legally authorized to work in Canada without sponsorship
Based in the Greater Toronto Area
Access to a personal vehicle is considered an asset;
mileage reimbursed at CRA rates
Working conditions
Full-time, with general availability during standard business hours
Hybrid arrangement: approximately one to two days per week in the Toronto office, remainder remote
The office is expected to relocate within the Greater Toronto Area
Regular local travel required for errands and in-person coordination
Compensation
$55,000 – $65,000 annually, commensurate with experience
Performance and compensation review at six months
Mileage reimbursement
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