Human Resources Coordinator

Full-Time Permanent

Join a relationship-based school community where your work is valued, your growth is supported, and collaboration is part of everyday work. At The York School, a co-educational independent school in midtown Toronto offering the International Baccalaureate from Junior Kindergarten to Grade 12, you will work alongside dedicated colleagues in an environment grounded in Challenge, Community and Curiosity. Every role contributes to the school’s mission by helping create an environment where students feel known, challenged and supported.

If you are energized by meaningful work, strong relationships, and continuous growth in a forward-thinking school environment, we invite you to explore this opportunity.

Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week from September to June each year. Candidates should be prepared to contribute actively to this in-person, community-focused environment.

JOB PURPOSE

The York School is seeking a Human Resources Coordinator to join our growing HR team in a newly created position. We are looking for someone who genuinely enjoys working with people, takes pride in delivering exceptional service, and is excited to contribute to a positive employee experience.

Reporting to the Associate Head, Human Resources, you will support the day-to-day delivery of HR services, including recruitment, onboarding, employee administration, and a range of HR programs and initiatives.

We are looking for someone who is naturally curious, takes initiative, and brings a strong sense of ownership to their work. You ask thoughtful questions, enjoy figuring things out, and don't wait to be asked before taking action. You are resourceful, organized, and attentive to the details, but also interested in understanding the bigger picture and finding better ways of doing things.

Just as importantly, you enjoy connecting with people. Success in this role means being approachable, responsive, and actively engaged in our school community, building meaningful relationships with colleagues across both campuses and developing a strong understanding of the people and teams we support.

As part of a small, collaborative HR team, you will have opportunities to grow your HR experience, contribute ideas, take on new challenges, and explore how technology and emerging tools can help us deliver more efficient and effective HR services.

KEY RESPONSIBILITIES

• Lead the end-to-end recruitment and hiring process for casual employees, including athletic coaches, debate coaches, supply teachers, and other casual positions, in collaboration with hiring managers

• Support recruitment activities for other positions, including job postings, interview coordination, candidate communications, reference checks, and preparation of employment offers

• Coordinate HR administration across the employee lifecycle, including onboarding, employment changes, contracts, and offboarding, working collaboratively with managers and internal departments to ensure a seamless employee experience

• Maintain accurate and confidential employee records, HR systems, and compliance documentation, supporting HR reporting and data integrity

• Support the planning and delivery of employee wellbeing, recognition, engagement, professional development, and other HR programs and initiatives

• Serve as an approachable and responsive point of contact for employees across both campuses, providing timely support on routine HR inquiries and communications

• Identify and implement opportunities to improve HR processes and service delivery through technology, automation, artificial intelligence, and innovative approaches to work

• Collaborate with the Human Resources Generalist and Associate Head, Human Resources on departmental priorities, projects, and initiatives, demonstrating initiative, flexibility, and a willingness to contribute beyond day-to-day responsibilities

QUALIFICATIONS AND SKILLS

• Post-secondary education in Human Resources, Business Administration, or a related field; working toward or holding a CHRP designation is considered an asset

• 1–2 years of relevant experience in human resources, recruitment, administration, or a related people-focused role

• Strong interpersonal and communication skills, with a genuine commitment to providing exceptional service and building positive relationships

• Highly organized and detail-oriented, with the ability to manage competing priorities, meet deadlines, and follow through on commitments

• Demonstrated initiative, resourcefulness, and sound judgment, with the ability to work independently while contributing effectively within a collaborative team

• Strong discretion and professionalism when handling confidential and sensitive employee information

• Comfortable using HR systems and digital tools, with curiosity and enthusiasm for leveraging technology, automation, and AI to improve processes and ways of working

• Adaptable, proactive, and solutions-oriented, with a willingness to learn, embrace new challenges, and contribute beyond assigned responsibilities

EMPLOYEE  COMPETENCIES

At The York School, we seek individuals who demonstrate the following core and role-specific competencies:

• Flexibility & Adaptability

• Breadth of Contribution

• Relationship Focused

• Service Orientation

• Communication & Collaboration 

• Inclusivity

• Integrity & Trust

• Technical Expertise in Area of Discipline

WORKING REQUIREMENTS

• Occasional early morning, evening, or weekend work may be required to support recruitment activities, school events, and HR initiatives

WHAT WE OFFER

The target hiring range for this position is $60,000 - $68,000 annually. Placement within the range is determined by job-related skills, experience and education. 

Within the Greater Toronto Area, The York School is among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.

THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY,  INCLUSION AND ACCESSIBILITY

The York School is committed to an inclusive and accessible workplace and welcomes applications from all qualified candidates, including those from equity-deserving communities. We value the diverse perspectives and experiences that strengthen our school community.

Accommodation is available upon request throughout the recruitment and selection process.

HOW TO APPLY

If York’s values of Challenge, Community and Curiosity resonate with you, and you are motivated to contribute to a high-performing, relationships-based learning environment, we encourage you to apply.

Please submit your application online. Review of applications will continue until the position is filled.

This posting is for a newly created position.

Artificial intelligence may be used during the initial screening call to assist with note-taking. All hiring decisions are made by the hiring team.

All offers of employment are conditional upon a successful criminal record check with vulnerable sector screening, verification of education and employment history, satisfactory reference checks, and a review of publicly available online information in accordance with school policies.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.