Remote Paralegal/Law Clerk

Company Description

About Matrix

At Matrix, we deliver a broad range of advisory services and tailored solutions that help organizations navigate change, realize their vision, and optimize performance and productivity. We serve clients across the Greater Toronto Area (GTA), Southern Ontario, and surrounding regions, while also working globally through our trusted network of partners.

We are a boutique consulting firm specializing in strategic advisory and institutional transformation for law firms, courts, government ministries, and complex organizations.

Our model is designed to provide practical, implementation-ready solutions to leadership teams facing sophisticated institutional, regulatory, and organizational challenges. We combine strategic insight with operational execution to ensure meaningful, measurable results.

Job Description

Position Overview

Our boutique advisory and consulting firm is seeking a highly experienced Paralegal to function as a strategic partner to legal professionals (lawyers, paralegals, or judges) within a law firm, corporate legal department, or government agency. This is not a traditional role — it is a high-level specialized consulting position designed for a seasoned legal operations professional who brings deep practice-area expertise, operational intelligence, and business acumen.

You will provide specialized advisory and implementation support across litigation, immigration, estates, intellectual property, AI & technology, cybersecurity, healthcare, environmental, corporate and financial, international law, social and governance law, and other complex practice areas while optimizing workflows, strengthening infrastructure, and increasing client profitability.

While this role operates in a hybrid work model, consultants and advisors are expected to attend client sites when required to support project delivery, stakeholder engagement, workshops, or other client collaboration.

Strategic Mandate

The Paralegal Consultant will:

• Serve as a trusted advisor to attorneys and firm leadership.

• Strengthen operational infrastructure across legal practice areas.

• Improve workflow design, case management systems, and technology adoption.

• Drive measurable improvements in efficiency, compliance, and profitability.

Core Responsibilities

Strategic Legal Operations & Practice Support

• Provide high-level administrative and operational consulting tailored to specific practice areas (e.g., litigation, immigration, intellectual property) or other complex legal disciplines.

• Oversee complex case lifecycles, ensuring procedural precision and compliance.

• Support attorneys in high-stakes matters requiring sophisticated document control and deadline management.

Advanced Case Management & Docket Governance

• Maintain structured case management systems.

• Oversee docket control and deadline tracking with precision.

• Manage legal platforms such as Clio and PracticePanther to ensure maximum operational efficiency.

• Implement best practices for digital file architecture and compliance.

E-Filing Strategy & Court Compliance

• Lead electronic filing processes across jurisdictions.

• Ensure strict adherence to court rules, formatting standards, and procedural timelines.

Complex Legal Documentation & Quality Control

• Draft and refine sophisticated legal documents including pleadings, motions, contracts, agreements, and formal correspondence.

Workflow Optimization & Technology Leadership

• Conduct operational assessments to identify inefficiencies and scalability gaps.

• Recommend and implement process redesign, automation, and legal technology solutions.

Executive-Level Administrative Oversight

• Manage executive calendars and anticipate critical deadlines.

• Facilitate high-level client communications with professionalism and confidentiality.

• Identify potential operational risks and implement preventative solutions.

Business & Consulting Operations

• Support financial processes including billing systems, invoicing, and operational reporting.

• Contribute to visibility initiatives, including professional website oversight and strategic social media support.

• Align legal administrative strategy with broader consulting objectives.

Qualifications

Qualifications & Experience

• Paralegal certification, Law Clerk credential, or equivalent legal education.
• 3-5+ years demonstrated experience within:

  • A consulting firm, or

  • A law firm or legal organization (government, ministry, public, or private sector).

• Proven expertise in legal operations, workflow design, and technology integration.
• Strong understanding of consulting business models and client service delivery.
• Advanced proficiency in legal practice software platforms, document automation, and remote collaboration tools (Microsoft Office (Word, Excel, Outlook, PowerPoint) and legal software (e.g., Clio, iManage, CosmoLex, PCLaw, LexisNexis), iManage, NetDocuments, Dropbox, SharePoint, Clio, PracticePanther, MyCase, Slack, Zoom, MS Teams, RingCentral).
• Demonstrated proficiency with CaseCentre (formerly CaseLines), a secure cloud-based document management and evidence-sharing platform utilized by the Ontario courts for the organization, exchange, and presentation of digital court materials and evidentiary records.
• Exceptional analytical, organizational intelligence and strategic foresight.
• Exceptional written and verbal communication skills for interaction with senior stakeholders.
• Strong understanding of legal terminology, procedures, and documentation.
• Proven ability to handle sensitive and confidential information with discretion. 
• Ability to work independently in a fully remote environment while maintaining confidentiality and professionalism.

Ideal Candidate Profile

• Operates with executive-level discretion and professionalism.
• Thinks systemically and solves problems proactively.
• Brings measurable impact to firm efficiency and profitability.
• Thrives in autonomous, remote consulting environments.
• Possesses both legal technical knowledge and business operations insight.

Engagement Structure

This is a remote, consulting-based engagement designed for a senior-level professional capable of delivering both strategic advisory services and high-level operational execution.

What We Offer

• Remote, flexible consulting arrangement.
• Opportunity to work with diverse law firms and legal professionals.
• High-impact role focused on operational excellence and strategic legal administration.

Additional Information

Diversity & Inclusion Statement:  Our firm is committed to building a diverse and inclusive advisory network. We value professionals of all backgrounds, experiences, and perspectives, and we believe that diverse teams deliver richer insights and more effective solutions for our clients. We value diversity and inclusion in our global advisory network and encourage applications from professionals of all backgrounds, experiences, and perspectives.

Matrix is committed to building a diverse and inclusive team. We welcome applicants of all backgrounds and experiences, and we do not discriminate on the basis of race, gender, sexual orientation, age, religion, disability, or any other protected status.

All information will be kept confidential according to privacy guidelines.