Executive Assistant

At Suncor, we produce and provide energy.
When you join Suncor, you become part of a company that has built a solid foundation for both business and employee success. We are a place where talented people thrive. As part of our team, you play a vital role in delivering energy we all rely on, and you'll make a meaningful impact in the communities where we live and work.
We are seeking a highly organized, proactive, and service-oriented Executive Assistant to provide comprehensive support to a senior leader and their leadership team. In this role, you will serve as a trusted partner, managing complex calendars, coordinating travel and site visits, supporting executive communications, and ensuring day-to-day operations run smoothly. Success in this position requires exceptional attention to detail, strong relationship-building skills, sound judgment, and the ability to anticipate needs in a dynamic and fast-paced environment.
What we offer:We recognize your contribution and offer a range of rewards and development opportunities designed to support your success. Benefits/perks listed below may vary depending on the nature of your employment with Suncor and the region where you work.
Strong compensation:
we offer competitive compensation, regional-based uplifts, annual bonuses, and long-term financial rewards. We also help you save for your future by offering pension programs, and savings plans with company matching
Benefits:
utilize an employee assistance program and comprehensive company-paid health, dental, and vision benefits for you and your family to support your mental, physical, and financial well-being
Generous time-off:
enjoy generous paid vacation time and personal time-off to recharge and maintain a healthy work-life balance
Talent development programs:
Internal mobility, succession planning, and employee training and development programs are just a few ways we're dedicated to your development
Minimum Requirements:
5+ years of experience supporting senior leaders in an executive or administrative assistant capacity
Post-secondary education in Business Administration, Office Administration, or a related discipline, or an equivalent combination of education and experience
Demonstrated experience managing complex calendars, coordinating meetings, and arranging travel across multiple locations
Strong written and verbal communication skills, with experience preparing executive correspondence, presentations, and organizational communications
Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams
Exceptional organizational, prioritization, and stakeholder management skills, with the ability to handle confidential information with discretion and professionalism
Don't have all the qualifications listed? That's ok! We acknowledge the value of transferable skills.
Responsibilities:
Manage a complex executive calendar, including meetings, priorities, travel, and scheduling adjustments
Coordinate meetings and events, including logistics, agendas, pre-read materials, and follow-up actions
Prepare, proofread, and distribute executive communications, presentations, and organizational announcements
Arrange and coordinate travel plans and site visits, ensuring stakeholder meetings and key activities are scheduled effectively
Build and maintain strong working relationships with leaders and stakeholders across the organization
Process expense reports, support expense approvals, and maintain related administrative records
Provide day-to-day office and operational support, helping to improve organization, efficiency, and team effectiveness
Maintain headcount tracking, support reporting activities, and assist with data accuracy and KPI updates
Respond to urgent requests, special projects, and emerging business needs with professionalism and sound judgment
Location and other Key Details:
You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 - 6th Ave S.W.
This role is office based, hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs
Our business professional roles follow internal compensation guidelines, and the pay band will generally be based years of experience and scope of work
Suncor is committed to providing equal opportunities for employment and building an inclusive, results-oriented and high-performance culture where all members of our team feel safe, valued and respected.
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