Administrative Assistant

Company Description

Welcome to a place where people are at the heart of everything we do. 

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. 

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you. 

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

The Administrative Assistant is responsible for various administrative functions and will support Project Managers in project coordination. This position is available in the Sherbrooke, Laval, Montréal, Longueuil, or Québec City offices. The selected candidate may work in a hybrid mode.

Primary Responsibilities

• Provide administrative support to project and engineering teams for the preparation, review, and formatting of presentations, spreadsheets, reports, service proposals, contracts, and other documents in French and English, as required
• Carry out various tasks for project teams (document management, filing, archiving, standards management, purchase orders, invoicing, change order tracking, project and proposal setup, contract and deliverable tracking, procurement, conference registrations, training registrations, vehicle/accommodation/flight bookings, etc.) while complying with the firm’s quality assurance procedures
• Prepare and review correspondence and other types of documents using the appropriate format.
• Occasionally coordinate team activities
• Demonstrate versatility and a commitment to continuous learning
• Establish and maintain effective working relationships with office colleagues and various clients

Qualifications

• DEC, AEC, or DEP in administration, office technology, or another relevant field
• Minimum of five (5) years of significant experience as an Administrative Assistant
• Experience in the consulting services industry
• Experience with ERP systems (such as Microsoft Dynamics)
• Strong attention to aesthetics in communications, high standards of work quality, and attention to detail
• Bilingualism: Proficiency in both English and French (written and spoken) is an essential requirement for this administrative role, enabling effective communication with national stakeholders such as clients, suppliers, and internal teams
• Proficiency in Microsoft 365, strong team spirit, ability to manage multiple files simultaneously, and strong priority and deadline management skills
• Knowledge or proficiency in practical and relevant artificial intelligence tools for document drafting and analysis

For more information, please contact  Ibrahima Amadou LY

#LI-Hybrid

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.  

Why choose CIMA+? Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week 
• Employee and Family Assistance Program 
• Retirement Savings Plan (RRSP) with up to 4% employer contribution 
• As an employee-owned company, an annual opportunity to purchase shares for all employees 
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada 
• 3-5 weeks of vacation, based on years of relevant experience 
• Tailored training to improve your existing skills

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+ .