Office Coordinator

Job Description

Job Description

Office Coordinator – BG Auto Shop Inc.

BG Auto Shop Inc. is seeking an organized, detail-oriented Office Coordinator to join our team in Winkler, MB. If you thrive in a fast-paced environment, possess strong administrative skills, and have a background or interest in automotive parts management, we would love to hear from you.

Job Details

• Location: 820 Main Street, Winkler, MB R6W 0M6
• Pay Rate: $21.00 – $23.00 CAD per hour
• Job Type: Part-Time to Full-Time Hourly (Monday – Friday, 10:00 AM – 5:00 PM; approx. 5 to 7 hours daily)

Key Responsibilities

• Parts Logistics & Inventory Receiving: Receive daily parts shipments, including unloading, counting, and verifying part numbers against purchase orders. Ensure items are properly labeled, stored in designated locations, and that stock levels are accurately maintained.
• Order Prioritization & Data Entry: Separate customer orders from general stock orders, prioritizing customer parts first. Accurately enter new and existing part numbers into the management system while verifying correct pricing. Log all service invoices, work orders, returns, damaged items, and inventory discrepancies.
• Returns & Core/Warranty Tracking: Organize and maintain all returns from the sales department and customers in a designated shop area. Generate Excel tracking sheets using company templates for customer returns, core returns, and warranty parts, ensuring items are removed from system inventory upon completion.
• Cross-Department Collaboration & Logistics: Work closely with purchasing, sales, and transport to align parts availability with customer order fulfillment. Estimate shipping costs and generate shipment labels.
• Reporting & Inventory Analysis: Provide insights on stock movement trends to support management decisions. Analyze past sales and inventory levels to predict future stock needs, reduce loss, and improve accuracy.
• General Office & Shop Support: Greet visitors, answer phone calls, manage emails, organize shop paperwork, and monitor office supplies (paper, toner, etc.). Assist shop technicians, maintain a clean and professional environment, and restock operational shop supplies like oils and chemicals.

Qualifications

• Previous administrative, data entry, or office coordination experience (experience in an automotive or shop environment is a strong asset).
• Familiarity with auto parts or inventory management systems, along with proficiency in Microsoft Excel, spreadsheets, and data entry platforms.
• Physical ability to handle, unload, count, and organize auto parts daily.
• Strong organizational skills, high attention to detail, and sound analytical ability.
• Excellent written and verbal communication skills with a customer-first approach.
• Alignment with company values: maintaining a respectful, reliable, and positive attitude toward colleagues, work, and customers.

BG Auto Shop Inc. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

\nCompany Description

Automotive Parts Supplier with 30 years of experience; established in Winkler, Manitoba.