Document Control Manager

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What Is The Opportunity?

Reporting to the Project Manager, the Document Control Manager will be a key member of the project team. The successful candidate will be responsible for defining and implementing processes, policies and procedures in order to establish document management best practices. They will also support operations through the effective management of all project correspondence through the life cycle of the project, in compliance with client requirements.    

What You'll Do Here:

• Create document control guidelines and responsibilities and ensure these are executed and followed appropriately
• Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization
• Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements
• Act as the main point of contact for document control with internal and external stakeholders
• Establish document management best practices and opportunities for continuous improvement
• Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering
• Design and implement detailed work instructions to support the approved procedure
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained
• Monitor staff performance and quality of work through providing coaching/mentoring and training 
• If required, set up hard copy filling system with wet signature hard copy filing
• Champion the development of improved document workflows to reduce timelines 

What You Bring to the Team:

• 10+ years of Document Control experience, or an equivalent combination of education and related experience
• A minimum of 10 years’ document control experience in a construction project/site environment with a minimum 5 years’ experience in a manager level document control role position on a major, complex infrastructure project
• Post-secondary school education in Civil Engineering or Business Administration; or acceptable combination of education and previous experience is considered an asset
• Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools
• Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities
• Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines
• Knowledge of civil engineering, operations and construction terminology is an asset
• Leader in using computerized Document Management applications/Electronic Document Management Systems (EDMS)
• Experience implementing and using Innate an asset
• Highly proficient with Microsoft Office Suite and knowledge of InEight is an asset

Wage - $90,000 - $110,000 per annum

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.