Executive Assistant

Role PurposeThis role exists to buy back time for the Principal Lawyer and CFO by:
Removing operational, administrative, and coordination burdens
Structuring internal communication and execution
Ensuring nothing discussed, assigned, or decided is ever lost
This is not a passive assistant role.
This is an execution, coordination, and control function .
Reporting StructureReports directly to:
Principal Lawyer (transitioning to Managing Partner)
CFO
Workscross-functionally with:
Operations Manager
HR
Marketing / BD
Legal team
Core MandateEnsure that every meeting, decision, and initiative turns into structured execution.
Key Responsibilities1. Meeting Intelligence & Execution Control
Attend all key internal and external meetings
Take structured, decision-oriented minutes (not transcripts)
Identify:
Decisions made
Tasks assigned
Deadlines
Responsible parties
Store all records in a centralized, retrievable systems
Output standard: If leadership disappears for 2 weeks, nothing is lost.
2. Task & Workflow Management (Asana Owner)
Input all tasks into Asana immediatelyafter meetings
Assign tasks, deadlines, and owners
Follow up with team members on completion
Maintain:
Clean task boards
Priority alignment
Execution visibility
You are effectively the firm’s execution tracker
3. Pre-Meeting Briefings (Critical Function)Before every key meeting prepare a 1-page briefing note including:
Context of the meeting
Key issues / decisionsrequired
Background data or documents
Risks / sensitivities
Suggested talking points
4. Agenda & Communication Structuring
Draft meeting agendas in advance
Ensure meetings are:
Focused
Time-efficient
Outcome-driven
Push back when meetings lack clarity:"What is the objective of this meeting?"
5. Founder’s Office Support (Ad Hoc but High Impact)Operational Support
Light data entry (whenrequired)
Organizing physical and digital workspace
Managing incoming calls / routing
Research & Intelligence
Industryand otherresearch for meetings
Systemized organization of workflow and workload
Quick turnaroundto stakeholders and parties involved
KPI & Reporting Oversight
Review reports from:
Operations
Marketing
Finance
Flag:
Irregularities
Missing data
Performance deviations
What Success Looks Like
Leadership spends significantly less time on coordination
No task is “forgotten”
Meetings become:
Shorter
More focused
Decision-driven
Teams become more accountable because someone is tracking everything
Ideal Candidate ProfileMust Have:
Extremely organized and detail-oriented
Strong written communication (this is critical)
Ability to think in structure, not chaos
Comfortable working in high-performance environments
Strong Advantage:
Experience supporting executives or founders
Familiarity with legal / professional services environment
Experience with task management tools
Compensation Structure
Base: $65K – $85K
Performance bonus tied to:
Execution reliability
Team feedback
Reduction in leadership workload
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