Project and Scheduling Administrator

Job Responsibility:

Project & Scheduling Administrator

Stubbs Communications is seeking a full-time Project & Scheduling Administrator at our Thedford office location.

Responsibilities :

· Coordinating, scheduling and documenting all incoming service calls and jobs

· Preparing Technician files and work orders, tracking change orders and creating invoices for all work and service calls performed

· Work with Technicians to follow up on all files to ensure work is completed, track change orders, document outstanding work, schedule all remaining work, and invoice accordingly

· Communicate effectively with clients and builders to Project manage all jobs and service calls from beginning to end, and handle all filing in an organized manner

· Monitor production reports and perform job costing

· Follow up with all clients and builders to ensure client satisfaction, schedule additional service where required, and maintain a solid working relationship

· Handle all new and existing security and security monitoring clients, databases, and service calls (which may require after hours calls), to ensure proper paperwork, system issues and installations are complete

· Arrange sales meetings for sales representatives with clients, prepare files and presentations

· Manage client and company computer folders and files in Microsoft Office

· Collect outstanding receivables

Qualifications:

· Proficient use of Microsoft Office 365 including: Outlook, Excel, and Word

· Proficient use of Sage 50 Quantum Accounting

· Provide excellent client service

• Exceptional organizational, time management and follow through skills
• Excellent written and verbal communication skills
• Ability to multi-task and prioritize work in a busy and fast paced environment, on a daily basis
• Ability to handle rush projects and achieve tight deadlines
• Enjoy working in a team environment

Job responsibilities may change as business requirements change.

Job Types: Full-time, Permanent

Pay: $23.00-$30.00 per hour

Expected hours: 37.5 per week

Benefits:

• Casual dress
• Discounted or free food
• Extended health care
• On-site parking
• Paid time off
• Store discount

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Thedford, ON N0M 2N0: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2024-07-22