Emergency Management Program Analyst

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Job DetailsPermanent Full Time (Non-Union).
Posting StatusRestricted to current Town of Oakville employees.
Closing DateApplications for this position must be received at oakville.Ca by no later than 11:59 p.M. on November 9, 2026.
What can I expect to do in this role?Reporting to the Deputy Fire Chief, Prevention and Emergency Management, the position supports and coordinates the development, implementation, and continuous improvement of the Town's Emergency Management and Business Continuity Program to ensure legislative compliance and strengthen organizational preparedness, response, recovery, and continuity of operations.
Support the development, implementation, maintenance and continuous improvement of the Town's Emergency Management Program, including the Municipal Emergency Plan, Emergency Response Procedures, hazard‑specific response plans, and compliance requirements under the Emergency Management and Civil Protection Act.
Research and analyze emergency management legislation, provincial standards, emerging risks, and industry best practices to support program effectiveness and legislative compliance.
Coordinate and facilitate the review and updating of emergency management plans, procedures, and supporting documentation with Town departments, emergency services, and external partners.
Act as an Alternate Community Emergency Management Coordinator (CEMC) and provide support to the Town's Emergency Operations Centre (EOC) during emergencies, incidents, and exercises.
Design, coordinate, and facilitate Incident Management System (IMS) training programs and emergency exercises, including tabletop, functional, and full‑scale exercises.
Develop training schedules, exercise scenarios, participant materials, evaluation criteria, and after‑action reports to enhance organizational preparedness and emergency response capability.
Coordinate and maintain the Town's Business Continuity Program, including facilitating Business Impact Assessments and supporting departments in the development and maintenance of Business Continuity Plans.
Analyze continuity planning requirements, critical service dependencies, operational risks, and recovery priorities, recommending strategies to improve organizational resilience.
Facilitate the review and maintenance of the Town's Hazard Identification and Risk Assessment (HIRA), including the analysis of hazards, vulnerabilities, critical infrastructure, and emerging threats.
Maintain the operational readiness of the Town's virtual and physical Emergency Operations Centre through regular audits, updates to procedures, communication systems, equipment, and resource materials.
Develop and deliver public education initiatives, presentations, outreach programs, and communication materials that promote emergency preparedness among residents, businesses, and community organizations.
Prepare reports, briefing materials, presentations, annual compliance submissions, and recommendations for senior leadership, committees, and regulatory agencies.
Foster collaborative relationships with internal departments, emergency service providers, community organizations, government agencies, and regional partners to advance emergency management objectives.
University degree in Emergency Management, Public Administration, Public Safety, Sociology, or a related discipline.
Minimum of 3 to 4 years of progressive experience in public sector emergency management and business continuity, including experience developing and implementing emergency management programs.
Professional designation in emergency management and/or business continuity are considered assets.
Membership in a recognized emergency management association, such as the Ontario Association of Emergency Managers (OAEM), is considered an asset.
Experience working in a municipal or provincial Emergency Operations Centre during activations or exercises is considered an asset.
Demonstrated knowledge of the Emergency Management and Civil Protection Act, associated regulations, emergency management standards, business continuity principles, and municipal emergency management requirements.
Experience in emergency management planning, preparedness, response coordination, risk assessment, business continuity planning, and program administration.
Strong understanding of Incident Management System (IMS) principles, emergency operations centre functions, and emergency exercise development and delivery.
Experience conducting hazard identification and risk assessments (HIRA), facilitating workshops, and analyzing operational risks and mitigation strategies.
Excellent analytical, research, problem‑solving, and organizational skills, with the ability to manage multiple projects and competing priorities.
Strong communication, facilitation, presentation, and relationship‑building skills, with the ability to work effectively across departments and with external partners.
Experience preparing reports, briefing notes, presentations, and recommendations for senior leadership and other stakeholders.
Familiarity with emergency notification systems and critical event management software (e.G., Everbridge) is considered an asset.
Core Knowledge Required for Success:Strategic Thinking
– thinking things through
Engagement
– working effectively with people, organizations and partners
Management excellence
– delivering results through own work, relationships and responsibilities
Accountability and Respect
– serving with integrity and respect
DATED:November 2, 2026
The Town’s recruitment software includes elements of artificial intelligence to assist in the screening and short‑listing of qualified candidates.
This job profile reflects the general requirements necessary to perform the principal functions of the job.This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.
Wethank all applicants and advise that only those selected for an interview will be contacted.
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