Payroll Master

OPTEL is one of the world’s leading providers of traceability systems. Its mission is to leverage innovative technologies to create a better world through responsible capitalism. The company’s renowned solutions ensure the quality of healthcare products and help fight the counterfeiting of medicines and medical devices worldwide. OPTEL also adapts its technologies to a variety of sectors, from healthcare to smart manufacturing and beyond, enabling all industries to benefit from global traceability. OPTEL’s expertise empowers industries to measure, inspect, control, and track a wide range of elements in order to improve product quality and promote a more responsible use of resources.

SUMMARY

We are looking for a Payroll Master to join our Human Experience team! You will gather, verify, and process payroll-related information. The successful candidate will be responsible for all administrative tasks associated with North American payroll processing.

The candidate preferably will be based in Quebec City.

RESPONSIBILITIES

• Prepare payroll for employees in Canada and the United States;
• Complete, verify, and process forms and documents required for benefits administration, such as pension plans, leaves of absence, employment insurance, and health insurance;
• Ensure automated tracking and maintenance of employee leave banks and overtime;
• Prepare and verify pay statements, indicating gross and net earnings and statutory deductions (taxes, insurance, and retirement contributions), in compliance with local regulations where employees are based;
• Prepare and enter all journal entries related to the payroll cycle into the accounting software;
• Respond to employee and manager inquiries regarding payroll and benefits;
• Assist in onboarding and training new employees on payroll matters, including benefits, taxes, and RRSPs, based on their work location;
• Prepare and verify various reports such as month-end, year-end, CNESST reports, and year-end tax slips;
• Assist in reviewing expense reports;
• Perform other related duties.

PROFESSIONAL QUALIFICATIONS

• Vocational Diploma (DEP) in Administration or Accounting, or any equivalent combination of education and experience;
• Minimum of 5 years of relevant experience in a similar role managing the full payroll cycle.

SKILLS & COMPETENCIES

• Proficiency in the Microsoft Office Suite (Word and Excel);
• Excellent proficiency in English (written and spoken).
• Proficiency in French (Written and spoken)
• Strong organizational skills, keen attention to detail, and a strict sense of confidentiality;
• Proactive, curious, and resourceful mindset;
• Team player with excellent communication and customer service skills;
• Experience with ADP platforms is an asset;
• Experience with international payroll is an asset.

BENEFITS

• Competitive compensation;
• Flexible work hours;
• Hybrid work schedule (on-site and work-from-home);
• Virtual healthcare clinic and Employee Assistance Program (EAP);
• Group health and dental insurance starting on day one;
• Group RRSP and TFSA with employer contribution starting on day one;
• On-site amenities (free parking, free EV charging stations, complimentary coffee and fruit);
• 50% reimbursement on monthly RTC public transit passes;
• Multiple committees to get involved in (Impact Committee, Social Club, Health & Safety);
• Bright, open-concept spaces and ergonomic workstations;
• On-site gym;
• Global organization operating across multiple continents.

EQUAL OPPORTUNITY EMPLOYER

OPTEL is an equal opportunity employer. We believe that diversity is essential to fostering innovation and creativity. We welcome and encourage applications from individuals of all backgrounds, cultures, gender identities, sexual orientations, abilities, ages, and beliefs. We are committed to providing a fair and inclusive recruitment process in which every candidate is evaluated solely on their qualifications, skills, and potential. At OPTEL, each employee’s unique perspective contributes to our collective success, and we celebrate the richness that diversity brings to our team.