Executive Assistant To The Ceo

Lightworks is a global firm that integrates consequential technologies and bolsters mission-critical programs. Launched in the AI era, Lightworks is powered by people who have spent decades implementing net-new and highly iterative technologies at scale across banking, insurance, telecommunications, and public infrastructure.
Our team brings deep engineering expertise and first-hand knowledge of how organizations operate, distribute change at scale, and manage risk. We specialize in control plane engineering, bolstering mission-critical programs, modernization, and scaling emergent technologies.
THE ROLEThe Executive Assistant to the CEO is a high-trust, high-judgment role. You'll act as a trusted right hand who keeps the CEO’s time, priorities, and information flow running smoothly, so he can stay focused on clients, the board, and growing the firm.
This is not a scheduling-only role. You'll operate with significant autonomy, exercise sound judgment on the CEO's behalf, and be trusted with sensitive client, board, and company information. You'll work closely with the leadership team, clients, and board members, and will often be the first point of contact representing Lightworks and its CEO.
WHAT YOU WILL DOCalendar & Communications
Manage a complex, fast-moving calendar across multiple time zones and client engagements, proactively resolving conflicts
Triage and manage the CEO's inbox, flagging priorities and drafting responses on CEO’s behalf
Prepare briefing materials, agendas, and talking points ahead of key meetings
Travel & Logistics
Coordinate complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transport
Manage expense reporting and reconcile travel and business expenses
Anticipate and resolve travel disruptions in real time
Meetings & Stakeholder Support
Coordinate scheduling and logistics for board meetings, client engagements, and leadership offsites
Take notes, track action items, and follow up to ensure timely completion
Liaise professionally and discreetly with clients, board members, investors, and senior executives
Office & Operations
Support day-to-day executive operations, including contracts, vendor coordination, and ad hoc administrative needs
Own special projects and initiatives on behalf of the CEO as they arise
Maintain strict confidentiality across all company, client, and personal matters
WHAT WE LOOK FORExperience
10+ years supporting a CEO, founder, or senior executive, ideally within professional services, consulting, or a fast-growing company
Track record of managing complex calendars, travel, and competing priorities with minimal oversight
Experience working directly with boards, investors, or C-suite stakeholders
Skills
Exceptional organizational skills and meticulous attention to detail
Strong written and verbal communication, with the judgment to represent the CEO professionally
Comfortable using AI tools (such as Claude) day to day, along with Microsoft 365, calendar management, and travel booking tools
Communication & Culture Fit
Absolute discretion and trustworthiness with confidential and sensitive information
Calm, resourceful, and solutions-oriented under pressure and shifting priorities
Proactive - anticipates needs before being asked, and comfortable operating with significant autonomy
Flexibility for occasional evening and weekend work when priorities require it
WHAT WE OFFER
Competitive compensation, aligned with industry standards
Full benefits package
Direct, close collaboration with the CEO and Lightworks leadership team
A front-row seat to how a fast-growing, global consulting firm operates and scales
Hybrid flexibility based out of our Toronto office
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