Auction Administrative Coordinator

Job Responsibility:

• Help bidders register for auctions and answer inquiries by phone and email.
• Review auctions for picture quality, descriptions, cropping, taxes and shipping.
• Create contracts for Consigners and assist when items are brought to the auction house.
• Add household/farm pictures on AuctionFlex program when needed.
• Creating auctions, closing auctions and printing invoices after auctions have closed.
• Communicating with the Auctioneer, Social Media Manager and Staff.
• Manage staff timecards & stats, including payroll.
• Work with the Auctioneer gathering information to complete auction summaries.
• Collate each auction into a summary and complete statistics/GST/PST each quarter

for the accountant.

• Other Duties as required.

Qualifications

• Administration or Secretarial Experience (3yrs+).
• Must be punctual and reliable with a good work ethic.
• Customer service work by phone, letter, and email.
• Shows initiative and a good attitude.
• Ability to make reasonable decisions / goal oriented.
• Knowledgeable in some computer programs (Word, Excel, PDF, Google, Email, etc.).
• Can read and write and speak English with great communication skills.
• Fast paced environment. Work well under pressure. Good with deadlines.
• Must have a class 5 license.

Summary

Ukrainetz Auction is an auction house with a 50 year history located in Springside, SK. It is an on-site, contracted position. Pay rate is based on education and experience. This position is an integral part of our operations and as such, we require a dedicated, mature person who knows how to interact with the public, communicates well inter-departmentally, as well a perform administration duties. Hours are not guaranteed, but generally 35+ hours per week.

Job Type: Permanent

Pay: $35,000.00-$56,388.00 per year

Flexible language requirement:

• French not required

Schedule:

• Day shift

Application question(s):

• Do you live in or near Springside, SK.

Language:

• English (required)

Work Location: In person

Expected start date: 2025-03-31