Project Coordinator

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition toBe More Than.
Headquartered in Los Angeles, our over 17,000 colleagues globally serve clients from more than 130 offices across the globe. We offer five core capabilities that span the full talent lifecycle:
Organizational Strategy
Assessment and Succession
Talent Acquisition
Leadership and Professional Development
Total Rewards
This role will support a minimum of one Partner in our Executive Search practice with administrative support, business development, and engagement related activities such as calendar and time management, interview scheduling, document production, database management, travel coordination, and other administrative duties as assigned.
With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency. Due to the nature of the business, an attention to detail and a high level of accuracy is required in this role. As a professional services firm, a client service orientation, maturity, and a calm, composed demeanour is a must.
Project Coordination
Support the partner in the management of engagement work by ensuring information flow to/from clients, prospective clients, candidates, and between consultants by establishing and administering workflow
Maintain engagements using PSA, our financial management system, which includes inputting information as per client contracts and managing client invoicing
Managing the candidate and client experience through scheduling interviews and other meetings between candidates and clients
Document Production
Compose documents with a high level of accuracy using appropriate grammar, composition and speed, often under tight deadlines
Produce PowerPoint presentations, proposals, status reports, marquee account plans, candidate assessments and documents;
collate and bind presentation materials
Prepare candidate profiles and related materials for clients in advance of scheduled client/candidate interviews, in-house or off-site
Logistics Management (Travel & Expenses)
Coordinate travel arrangements for the partner using the firm’s external travel agency while ensuring standard travel preferences are respected, options presented as appropriate, and the firm’s travel policy is followed
Coordinate domestic and international engagement-related candidate travel arrangements
Review and verify accuracy of candidate and partner expense submissions prior to approval, processing and reimbursement
Coordinate with Administrative Office Manager and other Project Coordinators for all expected visitors to greet guests and ensure meeting room space is available
Inform other Korn Ferry offices in advance of consultant visits to obtain security clearance (as required) and to reserve office and/or meeting room space
Administrative Support
Collaborate with peers and other colleagues to support the broader team;
assist with standard administrative duties, such as preparing and proofreading documents and researching information
Provide back-up support to other Project Coordinators during absences and busy periods
Manage the partner’s calendar using Outlook to schedule external and internal meetings across multiple time zones and respond to queries on availability, ensuring that the time is used effectively
Provide consultants with necessary briefing/preparatory material prior to meetings, interviews and travel
Data Management
Maintain and update consultants’ business development activities, tasks and contacts in Salesforce
Maintain and update information in Searcher, Korn Ferry's proprietary candidate database, ensuring contact notes and documents are included in the record and "Searchflow" information is updated in accordance with engagement activity
Assisting consultants in tracking various business performance metrics through the consultants’ performance dashboards and reports
PROFESSIONAL EXPERIENCE/QUALIFICATIONS
Minimum of 5 years of administrative / executive assistant experience, ideally working with one or more senior executives
Prior experience in Executive Search, Consulting, or a broader Professional Services firm is strongly preferred
Superb attention to detail, English writing and grammar skills
Excellent PowerPoint skills;
High proficiency in Outlook, PowerPoint, Word, Teams, Adobe, and Zoom
Experience managing multiple and concurrent responsibilities and establishing and acting against relative priorities, independently but within prescribed guidelines
Familiar with time zones and planning travel itineraries
Experience with meeting planning and event coordination
General understanding of accounting & finance cycles within a corporate, publicly traded company
ATTRIBUTES
Very high attention to detail, accuracy, and quality
Good judgment and capable of acting independently
High level of comfort learning and using new technology
Ability to adapt to evolving work processes and systems, including automated tools
Client service orientation and good composure
Comfortable dealing with senior leaders internally and externally
Professional in demeanour, behaviour, and appearance as demonstrated through consistently polite, helpful, but concise interaction on the telephone and in person
Outstanding time management and sense of urgency at appropriate times
Systematic and methodical given the need to manage large amounts of information across multiple, simultaneous engagements
Team-oriented and willing to pitch in as needed
LEADERSHIP CHARACTERISTICSRelating Skills
Warm, friendly, and interpersonally agile;
easy to approach and talk to;
relates well to all kinds of people;
makes a pleasant first impression and builds solid relationships.
Demonstrating Personal Flexibility
Open to lifelong, continuous personal improvement;
aware of self and impact on others;
responsive to feedback;
is very flexible;
can act in ways that seem contradictory and is adaptable to different situations.
Communicating Effectively
Writes and presents effectively;
adjusts to fit the audience and the message;
strongly gets a messageacross.
Getting Organized
Is well organized, resourceful, and planful;
effective and efficientat marshalling multiple resources to get things done;
lays out tasks in sufficient detail;
can work on multiple tasks at once without losing track;
foresees and plans around obstacles.
Keeping on Point
Can quickly separate the mission-critical from the nice to dos and the trivial;
quickly senses what’s the next most useful thing to work on;
focuses on the criticalfew tasks that really add value and puts aside or delays the rest.
Managing Work Processes
Is an effective process, workflow, and systems designer;
is good at figuring outwhat to measure to track progress;
sets up systems that can almost manage themselves;
is a master at the effectiveness and efficiency of work systems;
can quickly diagnose and fix a workflow problem;
always looking for incremental process improvement.
Salary Range
CAD 85000.00
to
105000.00
Salary range represents the compensation Korn Ferry expects to pay to a candidate with the requirements for the job posted. Korn Ferry offers competitive compensation and benefits commensurate with experience.
Korn Ferry may useAIas part of its recruitment process, but all hiring decisions are made byhumans.
Korn Ferry Benefits
Korn Ferry offers employee benefits that currently include an Extended Health and Dental program, and online Digital Medical, Mental Health and Pediatric support programs.
Internal Mobility at Korn Ferry
If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.
Korn Ferry is an Equal Employment Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, provincial, or local law.
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