HR Coordinator ( Co-op)

As a champion of the employee experience, the HR Coordinator (HRC) provides HR administrative support to the organization in the areas of Organizational Effectiveness, Workforce Planning and Talent Management, Learning and Development, Health Safety and Wellness, Employee Relations, Total Rewards, and HR Metrics and Reporting in a global, shared-services context. The HRC will interface with members of the HR team, employees, and external stakeholders and will support other special projects/duties as assigned

Organizational Effectiveness

• Maintain position descriptions in compliance with QA requirements.


• Conduct research for internal HR projects and assignments.


• Contribute to and support the development and delivery of HR communications.


• Provide Support to HR Generalists and/or Manager, Human Resources with the design, administration, analysis and reporting of employee engagement and other surveys.


• Assist with preparation and maintenance of new and existing policies and procedures.

Workforce Planning and Talent Management

• Coordinate and administer the onboarding and offboarding processes


• Provide support to the Talent Acquisition team with reference, background and pre-employment verification checks, as needed.


• Provide support to the Talent Acquisition team with identifying passive and active candidates globally for assigned positions, as needed.


• Support the Talent Acquisition team with career events, as required

Learning and Development

• Collect, record and maintain training records in compliance with QA requirements.


• Assist in the preparation and execution of new employee orientation sessions.


• Provide support to the coordination of L&D programs.

Employee Relations

• Oversee the intake and assignment of HR inquires to team members via the HR Webform.


• Respond to general inquiries with a customer service focus.


• Write Confirmation of Employment Letters for employees as requested.


• Provide support to Diversity, Equity and Inclusion initiatives for the organization

Total Rewards

• Administration of group benefits/pension programs including enrolments, vendor interactions, and troubleshooting.


• Host pension and benefits meetings and respond to inquiries.


• Administer the Recognition and Service Award programs.


• Provide support to the Total Rewards and Data Specialist in the creation of total rewards statements, compensation spreadsheets and creating HR data reports.

HR Metrics and Reporting

• Provide ad-hoc support for HR and QA audits.


• Process and ensure accuracy of changes to employee information in the HRIS.

Professional Practice

• Act with integrity and balance the interest of all parties in carrying out HR activities; Model ethical practices for staff.


• Adhere to HR legal requirements in carrying out all HR activities; keep current on changes to the laws that govern HR practices.


• Maintain awareness of broad economic, societal, technological, political, global, and demographic trends; Evaluate the credibility of sources of information.

Qualifications

• Currently enrolled in a formal co-op program with your educational institution 


• Ability to commute to London office if needed


• Ability to work September through December 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.