HR Coordinator- Temporary contract

Responsibilities:

Recruitment & Selection:

• Lead recruitment, selection, onboarding, and retention initiatives
• Hire, and terminate an employee(s) with Manager, or provide recommendations based on employment status of the employee(s) i.e. employment law
• Work with Hiring Manager on recruiting, staffing, interviewing and evaluating applicants for the required positions, track recruitment movement
• Post adverts on job boards.
• When required work with an external search firm to aid in the recruitment search, as required

HR Administration and Compliance

• Manage the human resource policies, procedures, processes and programs. Ensure compliance with employment legislation, company polices, OH&S Act and SOX.
• Maintain employee records and HR documentation
• Update Employee handbook
• Prepare HR reports, KPIs, and management presentations
• Prepare job offers

Performance Management Support:

• Market research on wages and salary to ensure wage/salary bands are competitive in terms of market trends and advise management on salaries for new hires, promotions, and reclassification etc.
• Support managers with employee development plans and succession planning
• Collaborate with Managers to conduct performance reviews (annual and probation, promotion etc.) when required.
• Update job descriptions, as required.
• Update the D&V organization chart, as required.

Training and Development Support:

• Manage, monitor, and track the Training & Development plan, FY 2027 – track training on log.
• Manage and maintain the on-boarding program for new employees
• Manage tuition re-imbursement program

Employee Relations and Retention:

• Provide guidance, support, and solutions for work related problems with management.
• Provide advice to management regarding human resources policy and procedure interpretations, staffing and related personnel affairs
• Manage and monitor all workplace violence and harassment complaints; as the company Workplace Violence and Harassment Coordinator

Health & Safety:

• Coordinate the Joint Health & Safety meetings, as the Joint Health & Safety Coordinator
• Collaborate with managers on health & Safety incidents to include reporting and monitoring (in case of lighter workload due to return to work restrictions) and track accordingly.
  • WSIB online Report, form 7, on incidents / accidents when required.
• Monitor the PPE re-imbursement
• Develop and implement the annual health & safety calendar each fiscal year
• Prepare minutes of JH&S quarterly meetings

Communications:

• Prepare and communicate correspondence, memos, travel and employment letters, announcements, and other matters related to human resources and D&V – General

ADP Administrator:

• Check ADP timecard daily
• Include corrections, scheduling, new hire, termination (Payout and ROE), change of title, change of salary/wages, allocations etc.
• Work with Controller and CEO on year end tasks

Other duties:

• Function as a resource for all staff, with respect to issues, complaints, and resolution management.
• Review key scan for attendance; advise managers of irregularities.

Education / experience:

• 5-7 years in a similar role
• Post secondary degree or Diploma in HR
• Knowledge and working experience of ADP or similar payroll systems
• Knowledge and experience of health & safety laws and administration
• Good people skills
• Knowledge of employment laws
• Problem solving and analytical reasoning.
• Knowledge of principles, practices and standards of human resources management
• Knowledge of provincial and federal laws and regulations, human rights, workplace health and safety, and HR best practices
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Strong organizational, communication, and customer service skills with the ability to manage multiple priorities