Sr. Subcontract Specialist

Location: Hamilton, ON, CAOperating Sector: ExecutivesPosition Title: Sr. Subcontract Specialist
Come Build Your Career at Aecon!Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.At Aecon, you can count on:Safety Always.
Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.Integrity.
We lead by example, with humility and courage.Accountability.
We’re passionate about delivering on our commitments.Inclusion.
We provide opportunities where people feel valued, supported, and empowered to contribute fully.We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it
Aecon Proud .At Aecon we:Ensure you and your family receive the services and benefits needed to
support your mental, emotional, and physical well-being.Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our
Aecon University, tuition reimbursement, and Leadership Programs.Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our
Aecon Women in Trades
and diversity programs, as well as our
Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.What is the Opportunity?Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.The Hamilton LRT Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT – Package 1: Civil & Utilities. Under the alliance model, Aecon provides construction capability and resources as part of an integrated team, working collaboratively with all alliance participants to progress design, cost, and construction schedules during the project’s development phase.The Hamilton LRT isn’t just a transit project—it’s reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!Reporting to the Senior Manager, Procurement and Subcontract, the Procurement Specialist, Subcontracts will support the Hamilton HLRT project. The Procurement Specialist will be responsible for providing support to the Senior Manager for all phases of subcontract and vendor coordination.What You'll Do Here:Prepare and manage major subcontract procurement planning using Path to Award Tracker. Conduct weekly meetings to update Path to Award with operations to provide visibility on package status.Assist operations in preparing and documenting proponents lists for RFQ packages ensuring inclusion of preferred and Indigenous vendors.Establishes and maintain the Subcontract filing system as per the Project standard. Provide guidance to operations on filing structure use and requirements.Prepare commercial documents and asset operations in collection of technical documents for RFQ packages Ensure the execution NDAs for new packages and file in project repository.Coordination with other disciplines within project team including safety, quality, environmental, Integrated Digital Delivery (IDD) to pull in relevant information in the preparation and evaluation of RFQ packages.Send out and manage RFQ communications/addendums using approved software for the project.Set up, chair and document bid clarification meetings with shortlist proponents.Prepare initial commercial evaluation & recommendation documents for review with operations team members.Complete operational and financial due diligence as required on shortlisted bidders through running, analyzing and interpreting Dun & Bradstreet reports.Understanding standard terms and conditions included in our standard contract templates to be able to effectively manage negotiation of terms and conditions with proponents and liaison with legal department as required.Formation of subcontract documents to be issued for signature. Manage collection of both internal and external signatures and ensuring executed documents are saved in project folder repository. Collect all preferred proponent supporting documentation including insurance, WSIB, Form 1000 and performance securities (where applicable).Set up, chair and document kick off meetings with successful proponent and internal disciplines prior to mobilization to site.Ensure set up of commitments in SAP for executed Subcontracts in compliance with Aecon Procurement Plans and Policies.Understanding and ensure compliance with project Procurement Plans and Subcontract Standard Operating Procedures (SOP's).Handoff package to contract administrator in documented hand off meeting.What You Bring to the Team:5-8 years of procurement or relevant experience within the construction and infrastructure industry.Knowledge of purchasing principles, techniques, practices and ethics.Knowledge of contract law, negotiating business agreements, and laws of requesting tenders, proposals, and quotations.Proven organizational skills and ability to work under pressure in order to meet deadlines, and handle multiple tasks within a fast-paced work environment.Ability to work effectively within a team environment and be service oriented.Ability to build positive working relationships with professionals within industry and internal clients.Demonstrated strong negotiation skills in areas with respect to terms & conditions, pricing, esca-lation.Ability to communicate effectively, manage challenging negotiations with Subcontractors and advance oral and writing skills.Solid research skills and commitment to continually learn about new products.Attention to detail, mathematical and analytical skills.Intermediate Proficiency using Microsoft office (Excel, Outlook, Word, PowerPoint) and SAP (Procure to pay).Construction & Engineering background preferred.Experience in infrastructure project preferred.Reason for Vacancy: NewThe expected pay range for this role is $90,000 - $110,000 per year.Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.
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