Payables Supervisor

Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for accounting and finance positions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career.

Hello, I'm Bianka, Senior Team Leader at Fed Finance, a recruitment firm specializing in accounting, finance, and payroll. I handle both temporary and permanent recruitment in the Greater Montreal area.
Mission Job Summary

Reporting to the Senior Manager, Accounts Payable, the AP supervisor is responsible for leading a team of 8-10 AP clerks. He or she should be able to meet tight deadlines and manage a dynamic team in a fast pace and high-volume environment. He or she must supervise the team, ensure the accuracy of their work, and train and onboard new members. He or she must also execute the full cycle of accounts payable, report and act as a resource person with suppliers and other departments.

Key Accountabilities

• Ensure proper training and onboarding of new employees.
• Supervise, train, and develop team members.
• Assist AP manager during job interviews.
• Perform annual evaluation and build development plan of team members.
• Hold weekly team meeting to share updates and provide feedback on the business and the team performance.
• Coordinate team's schedule to ensure the team have proper backup and coverage during vacation, sick days, or vacancies.
• Inform and update the team on new processes or policies to ensure compliance.
• Proper documentation and update of department procedures.
• Monitor daily workload of the team and adjust resources to increase team's productivity and optimize department efficiency.
• Promote teamwork by encouraging knowledge transfer and sharing.
• Identify any oversights or process issues and propose solutions.
• Ensure the accuracy of the team member's work, verify invoices entered in the various system and identify any corrections to be made.
• Assist employees in the investigation of more complex accounts, transactions and general ledger accounts.
• Validate that all invoices have been received and entered timely to ensure on time payments to vendors.
• Assist team with supplier accounts statements.
• Review, maintain and take necessary actions on various reports.
• Act as the first level of escalation for supplier requests.
• Ensure month-end tasks are performed according to the accounting schedule.
• Be backup to specialized roles such as processing payments and maintenance of vendor master data due to segregation of duties.

Your profile Job Requirements

• Bachelor's degree in accounting or any other equivalent training.
• Minimum of three (3) years of experience in accounts payable.
• Minimum of two (2) years of experience in team supervision, management or having demonstrated leadership within a work team.
• Excellent skills in coordinating work and mobilizing a team.
• Attention to detail, thoroughness, and the ability to multi-task.
• Great analytical, problem-solving skills and results driven.
• Ability to work in a fast-paced and high-volume environment.
• Take initiative and propose solution that add value to the business.
• Collaborative skills, works cooperatively with others across the organization to achieve shared objectives.
• Good knowledge of the Office suite of applications with proficiency in Excel.
• Knowledge of SAP is an asset.
• Good time management and priorities.