Human Resources Assistant

Role Description

Please note this is a relief position covering a temporary absenc

e
Position : HR Assistant and Payro l

l Department : People and Cultu

reReports to : Director of People and Cultu

reSalary Range : $50,000 - $60,000 per year (with consideration for education and experienc

e)
Summa

ry: At Woodward & Co. Lawyers L LP, our mission is to be the leading national law firm that provides excellent legal services to Indigenous communities, governments, and businesses, advancing transformative change in an era of reconciliation and decolonizati

on.The HR Assistant & Payroll position provides essential administrative and operational support to the People and Culture office with a primary focus on payroll coordination, employee data management, and day‑to‑day transactional processes. This role ensures accuracy, confidentiality, and timeliness for HR and payroll activities while delivering a high standard of service to employees and leade

rs.The position is responsible for maintaining employee records, supporting recruitment and onboarding activities, preparing payroll inputs, and assisting with benefits administration. The role also helps ensure compliance with organizational policies, employment legislation, and payroll requirements. Strong attention to detail, sound judgment, and the ability to manage sensitive information are key to success in this ro

le.Working closely with the People and Culture team, Finance, and operational leaders, this position contributes to a smooth employee experience and supports the overall effectiveness of the te

am.
Essential Duties & Responsibilit

ies:
Human Resources Assistant Sup

• port:Assists the Director of People and Culture and the team with operations, projects, benefits and HR administra
• tion.Supports recruitment and selection activities, including onboarding, as requ
• ired.Maintains employee file records and spreadsh
• eets.Supports correspondence, communication and web upd
• ates.Organize and tracks professional development training ( internal/ exte
• rnal)Provide administrative assistance including drafting letters, filing and organizing paperwork, SharePoint and HUB resources, submitting completed Articling Student LSBC/ PLTC applications, term reports, requirement compliance, calls to the bar and licensing for new law

yers.
Memberships & Lice

• nsing:Maintain accurate records of the Law Society Memberships, annual renewals, insurance payments and exemp
• tions.Maintain records of insurance contracts and renewal c
• ycles.Conduct and maintain records of interjurisdictional tracking and compl
• iance.Set reminders to complete and submit Canadian Bar Association Memberships and renewals before dead
• lines.Renew Canada Law listing registration and updates before dead
• lines.Set reminders to complete and submit Indigenous Bar Association memberships and renewals before or by the deadline, as ass
• igned.Set reminders to complete and submit partner insurance (life and disability payable to the firm) registration/ premium payments before or on the deadline, and administrative tasks as ass
• igned.Work in collaboration with the Director of People and Culture and the Finance team to ensure memberships and licensing tasks are organized and completed throughout the

year.
Payroll Administ

• ration:Maintain records of employee payroll information, leave and overtime calculations, regular earnings, bonuses, allowances and benefit entitl
• ements.Verify and process salary increased, overtime payouts, RRSP records and other payroll inputs to ensure ac
• curacy.Process and file Records of Employment with final pay, within 72 hours of dep
• arture.Complete, track and process forms and documentation for administration of benefits such as pension plans, leaves, bonuses, allowances and reimburs
• ements.Prepare T4 statements and other CRA related documen
• tation.Provide information to employees on payroll matters, benefit plans and prov
• isions.Collaborate with the Finance department on expense reimbursements, benefit invoices, and maintaining the firm’s operational overhead tr
• acking.Identify payroll discrepancies and work with the Director of People and Culture and payroll resources to resolve issues and update policies, procedures, or processes as

needed.
Qualifi

1. cations:2–5 years of experience in an administrative, payroll, and/or Human Resources role, preferably in a legal envi
2. ronment.Positive working attitude with exceptional organizational and communication
3. skills.A Certified Human Resources Professional (CPHR) designation is considered a
4. n asset.Legal training or familiarity with the legal professional services industry is preferred but not r
5. equired.Understanding of the Employment Standards Act and other employment laws and regu
6. lations.Experience working with sensitive and confidential info
7. rmation.Must be legally eligible to work in

Canada.
Core Comp

• etencies:Sound judgement and ability to priorit
• ize tasksEffective
• listeningSelf discipline with an attention
• to detailProble
• m-solvingEnergetic
• and eagerGreat communicati
• on skillsTe
• am playerThrives under
• pressureE
• xcellen
• ceRespectAccou
• ntabi
• lityTr

ustEthi

cs
Values:

Excelle

nceRespectAcco

untab

ilityT

rustEthicsCol

laboration
Working Conditions &

Equipment:Fast paced, consistently changing office work environment, under the pressure of deadlines. Employees may use, lift, and sometimes carry standard office equipment within a general office work environment which may require sitting for prolonged periods of time and constant use of

a computer.
This position will be full-time and in-office, during regular business hours, Monday to Friday, 8:00 am to 4:00 pm. The schedule for in-office hours may vary from time to time at Woodward’s

discretion.
Woodward offers a flexible hybrid work environment that allows employees to work remotely from home. While we support and encourage flexibility in work arrangements, remote work is permitted under the condition that it does not materially interfere with the employee’s ability to perform their duties and responsibilities. This arrangement is subject to terms and conditions within the employment agreement and may vary by position at Woodward’

s discretion.
As a condition of employment, employees may be required to obtain (e.g., vulnerable sector or privacy and security clearances with the Industrial Security Directorate Division (ISDD) of Public Works and Government Services Canada (PWGSC), local pol

ice, or RCMP).
Applicants with Indigenous ancestry are strongly encour

aged to apply.
Only short-listed candidates wi

ll be contacted.
Thank you for your interest in Woodward &

; Co. Lawyers LLPWe can't