Contract Coordinator

Summary

As a Contract Coordinator, your primary responsibility is to ensure accurate and timely billing for services provided by Bluewater Group, including Transportation, Warehousing, and Logistics. This involves reviewing invoices, verifying billing information, and resolving any billing discrepancies. You will also be responsible for communicating with clients or customers regarding billing issues, contract changes, and obtaining approvals. Additionally, you may assist with financial reporting and analysis related to billing activities.

Responsibilities

• Assist with generating accurate and timely invoices based on sales orders, contracts, or service agreements.

• Verify the completeness and accuracy of billing information before processing invoices.

• Conduct thorough reviews of billing data to identify discrepancies, errors, or irregularities.

• Analyze billing trends and provide insights to improve billing processes.

• Collaborate with the billing team across all divisions and conduct thorough reviews of billing data to identify discrepancies, errors, or irregularities.

• Collaborate with sales, inventory, and other relevant departments to obtain accurate billing information.

• Communicate with clients or customers to address billing inquiries and resolve issues.

• Maintain billing databases and systems and records, ensuring the integrity of financial data.

• Prepare and present regular reports on billing activities, including key performance indicators (KPIs) and financial metrics.

• Provide management with insights into billing performance and areas for improvement.

• Update and reconcile billing records to reflect changes in contracts or services

• Investigate and resolve billing discrepancies or disputes in a timely manner.

• Work with internal teams and external stakeholders to address and resolve billing-related issues.

• Identify opportunities for process improvements in billing workflows to enhance efficiency and accuracy.

• Implement best practices to streamline billing procedures

• Provide training to new and current employees on best practices

• Assist with inventory counts and reconciliation

• Work in compliance with ISO and company QMS

• Preparing ad hoc analysis to the Finance and Operations managers

Skills and Qualifications

• A diploma or Bachelor's degree in finance, accounting, business, or a related field.

• Proven experience in billing, invoicing, or a similar financial role.

• Knowledge of Transportation or Warehousing an asset.

• Strong analytical skills and attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in ERP systems preferably SAP.

• Proficiency in excel.

• Proven attention to detail.

• Working knowledge of ISO.

• Ability to work independently and collaboratively.

• Strong problem-solving skills.

• Adaptability to changes in processes or systems.

• Time management and prioritization skills.

• Team player with a positive attitude.

• Strong ability to multi-task and prioritize.

If you are looking for an opportunity to grow your career and make your mark in a growing organization, please apply.

Our company values diversity and inclusion in the workplace and encourages applications from diverse candidates, including Indigenous peoples, persons with disabilities, and members of visible minorities and LGBTQ+.

We thank all that apply, however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $30.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (required)

Experience:

• Billing, invoicing, or similar: 1 year (required)
• SAP: 1 year (required)

Work Location: In person