Administrative Assistant

Position Summary

We are seeking an organized, dependable, and professional Bilingual Administrative Assistant who is fluent in both English and French . The successful candidate will support daily office operations, coordinate schedules, maintain records, and communicate professionally with clients, visitors, and staff in both languages.

Key Responsibilities

• Answer and direct telephone calls, emails, and inquiries in English and French
• Prepare and proofread correspondence, reports, presentations, and other documents in both languages
• Schedule appointments, meetings, and conference rooms
• Enter information into databases and spreadsheets
• Welcome visitors and provide professional front-desk support
• Process incoming and outgoing mail and deliveries
• Assist with invoices, expense reports, and basic bookkeeping
• Record, prepare, and distribute meeting minutes
• Coordinate travel arrangements and staff events when required
• Translate or review routine internal communications in English and French
• Handle confidential information with discretion
• Support management and other team members with special projects
• Perform other administrative duties as assigned

• Fluency in spoken and written English and French is required
• High school diploma or equivalent; post-secondary office-administration training is an asset
• Previous administrative or customer-service experience is preferred
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
• Strong written and verbal communication skills in both languages
• Excellent organization and time-management abilities
• Ability to prioritize tasks and meet deadlines
• Professional, courteous, and dependable
• Ability to work independently and as part of a team
• Strong attention to detail and problem-solving skills