Administrative Assistant 3

Job Responsibility:

Requisition ID: 382664

Position Number: 20026324

Posting End Date: June 12, 2025

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Child Protection Centre

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 06/27/2025

FTE: 0.80

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 8.00

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the CPC organizational Chief, the incumbent is responsible for the effective, efficient management of the office, providing administrative and secretarial support, billing for services, as well as coordinating effective and efficient provision of clerical services to the Child Protection Centre. Duties include: the ongoing monitoring and execution of billing in the Department; assisting the Manager and/or Director in dealing with confidential human resources information (i.e., salaries, grievances, performance appraisals); coordinating meetings, attending and recording minutes; composing/typing a variety of correspondence, special projects, memoranda and reports, and confidential financial documents; performing miscellaneous administrative and secretarial duties; preparing materials for meetings; coordinating conferences/workshops; and the supervision and monitoring of the workload of the office support staff.

Experience

• 3 years previous experience in a senior secretarial position requiring considerable communication with senior level management staff and supervisory activity.
• Familiarity with the Health Sciences Centre internal structure, corporate policies and procedures, and physical layout preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Successful completion of a recognized secretarial training program required.
• Certificate courses in supervision/administration/management preferred.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 60 wpm.
• Demonstrated proficiency in the use of Windows and Microsoft Office including Word, Outlook, Excel, Access, Publisher and PowerPoint required.
• Spreadsheet skills and Medical Terminology required.
• Experience with SAP and OPIE software preferred.
• Must have excellent English communication (written and verbal) and interpersonal skills.
• The incumbent must be able to communicate with all levels of hospital personnel including executive staff, department heads and directors and front-line staff.
• Must have decision-making ability, good judgment, initiative, diplomacy, and the ability to coordinate work flow and develop efficiencies.
• Major issues would be referred to the Manager or Director.
• Must be able to function with limited guidance, supervision and monitoring.

Physical Requirements

• Frequent interruptions, noise and frequent review/revision of workload priorities.
• Fast-paced environment with exposure to photos and reports involving inflicted trauma to children.
• Contact with staff, patients and public.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.