Work From Home Part Time Office Administrator

Job Description

Job Description

Position Type: Part-Time, Permanent Contractor

Start Date: Immediate

Location: Remote / Work from Home

Compensation: $22 per hour (Contractor Rate)

About the Role

We are seeking a caring, organized, and detail-oriented Part Time Office Administrator to join our team working with our lead office administrator. This role is ideal for someone who enjoys supporting a busy team, communicating with clients, and ensuring day-to-day administrative operations run smoothly.

The successful candidate will be comfortable working independently, making themselves available between the hours 9am-5pm, while dedicating 3 hours per day managing multiple priorities, and maintaining excellent communication with clients, supervisors, and other team members.

Key Responsibilities

• Monitor and respond to emails, phone messages, and client inquiries in a professional and timely manner

• Coordinate communications between clients, supervisors, and inspection staff

• Maintain accurate notes, records, and administrative documentation

• Track schedules and communicate inspection locations and daily assignments to supervisors

• Support the coordination of building inspections and related administrative activities

• Create and manage work orders and ensure information is accurately documented and communicated

• Assist with payroll administration and related record-keeping activities

• Provide administrative support with recruiting activities, including candidate communication and scheduling

• Prepare reports, spreadsheets, correspondence, and other administrative documents using Microsoft Office applications

• Assist with calendar management, scheduling, and general office administration

• Work independently from a home office while remaining connected and responsive to the broader team

• Ensure all client and company information is handled professionally and confidentially

Qualifications and Skills

The ideal candidate will possess:

• Excellent verbal and written communication skills

• Strong note-taking, record-keeping, and organizational abilities

• An action-oriented, self-motivated, and proactive approach to work

• The ability to work independently while also collaborating effectively within a larger team environment

• Experience managing and coordinating activities across a large and diverse team

• Strong attention to detail and the ability to manage multiple priorities

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams

• Strong client service and interpersonal skills

• The ability to maintain professionalism and confidentiality when handling sensitive information

• Experience with payroll administration, scheduling, recruiting, or related administrative functions is considered an asset

Home Office Requirements

• High-speed internet capable of supporting a home-based office environment

• A quiet, dedicated workspace/home office free from distractions during working hours

• Ability to maintain a professional and confidential work environment while working remotely

Personal Attributes

We are seeking someone who is:

• Caring and client-focused

• Detail-oriented and highly organized

• A strong communicator

• Dependable and professional

• Adaptable and resourceful

• Comfortable working remotely and managing their workload independently

Location

Our headquartered in the Kitchener-Waterloo region and provides services throughout Kitchener, Waterloo, Cambridge, and Guelph.

This position is primarily remote/work-from-home.

What We Offer

• Compensation of $22 per hour as a permanent part-time contractor. Based on skill we are open to negotiate rate

• Work-from-home flexibility

• Supportive and collaborative team environment

• Opportunity to make a meaningful contribution to a growing organization

• The chance to support clients and operations across multiple communities

We are committed to creating an inclusive workplace and encourages applications from individuals with diverse backgrounds and experiences.