Payroll Specialist

Branch

Office of the CAO

Position Type

Management Exempt

Salary

Annual salary range of $65,309 to $77,609

Hours Per Week

Employment Type

Permanent Part-Time

Competition Type

Internal/External Posting

Date posted

May 27, 2026

We are accepting applications for a permanent part-time Payroll Specialist to join our team. Reporting to the Manager of Payroll and Benefits, the primary responsibilities of this role include:

Supporting the Manager in the preparation of multiple payrolls covering union employees, exempt staff, and Board members in accordance with CVRD policies, collective agreements, and relevant legislation;

Acting as the primary backup for the Manager of Payroll and Benefits;

Performing and managing accurate processing of full-cycle bi-weekly, monthly and with an in-house live system along with an online timecard management system;

Processing employee leave information with a combination of paper timesheets, leave forms and paperless timecards;

Assisting with year-end processing including but not limited to T4, T4A’s and monthly/quarterly/fiscal yearend reconciliations;

Submitting Employment Insurance records;

Providing up-to-date accrual information on all employees to managers and human resources, including (but not limited to) sick leaves, leaves of absence, and overtime hours;

Assisting with the launch of and ongoing support of the Employee Self Service portal;

Maintaining confidential staff records and ensuring efficient and timely filing of documents;

Preparing sensitive payroll, compensation, and financial reporting for HR, Finance, external auditors, and government agencies;

Responding to and resolving payroll inquiries from employees, management, unions, and external agencies;

Supporting Human Resources and Finance with reporting, analytics, and data requests;

Providing payroll-related financial analysis and research to support collective bargaining;

Supporting the disability management claims process;

Maintaining effective communication between staff and management by addressing payroll-related questions and concerns.

Our ideal candidate is

Able to work effectively in a fast-paced, deadline-oriented environment;

Educated at the post-secondary level in accounting, finance, human resources, business administration or another related field (an equivalent combination of education and experience may be considered);

Experienced in payroll with a minimum of two years’ related experience processing payroll in a complex, multi-union environment, preferably in local government;

A Payroll Compliance Practitioner (PCP) with the National Payroll Institute;

Technically strong with payroll software programs and HRIS Systems;

Comfortable interpreting and applying collective agreement provisions, relevant employment, labour and WorkSafeBC legislation, and Generally Accepted Accounting Principles (GAAP);

Able to apply payroll knowledge to solve complex payroll problems and ensure compliance with high attention to detail and data entry accuracy;

Able to establish and maintain positive working relationships with internal and external contacts;

Able to exercise discretion, tact, diplomacy, and good judgment working with confidential and sensitive information;

An advanced user of Microsoft Office Suite, specifically Excel, and comfortable using Adobe Acrobat and SharePoint applications;

Committed to continuous learning including annual professional development to maintain certification.

A valid BC Class 5 driver’s license is required for this role. Successful candidates will be required to consent to a Canadian Criminal Record Check.

This is an exempt position with a current annual salary range of $65,309 to $77,609.

The minimum hours of work for this position are 28 hours per week (additional hours may be required during peak periods such as year-end), with the work schedule/days of the week to be determined. This position is eligible for the employer-paid benefits plan and municipal pension plan (waiting periods apply). This is an in-office position, based out of the CVRD’s main office in downtown Courtenay.