Procurement Analyst

Salary Range: $75,000.00 To $95,000.00 Annually
Job summaryThe Procurement Analyst provides day-to-day procurement support across The Fertility Partners' network of fertility clinics in Canada. Working closely with the Senior Manager, Procurement, this role supports clinics with ordering-related issues, including item pricing, vendor communications, sourcing and supplier price reviews. Orders are placed by the clinics;
this role is their procurement support.
This is a hands-on role for an experienced procurement professional who can work independently from day one. Over the 12-month term, the incumbent will help strengthen and expand centralized procurement processes across the network.
Duties and responsibilitiesProcurement operations (approx. 50%)
Track clinic ordering issues and requests across the network, keeping records current and accurate.
Act as first point of contact for clinic purchasing requests, triaging, clarifying requirements and routing to the right vendor or approver.
Help clinics resolve ordering problems such as pricing discrepancies, backorders and delivery delays, working with vendors and internal teams as needed.
Support the rollout of standardized procurement processes to clinics, including training clinic staff.
Maintain clear, standardized procurement documentation, request templates, and process guides for clinic teams.
Sourcing and quote management (approx. 30%)
Gather, normalize and compare vendor quotes for equipment, consumables and services, and prepare comparison summaries for decision-makers.
Run annual and ad hoc price-list reviews with key suppliers, flagging increases, discrepancies and savings opportunities.
Coordinate vendor evaluations and product trials with clinic and lab stakeholders, tracking feedback and next steps.
Support the Senior Manager on negotiations by preparing pricing history, volume data and benchmark information.
Vendor and contract administration (approx. 20%)
Set up and maintain vendor records, contacts and key terms, in coordination with internal teams.
Maintain a central contract and vendor repository, including renewal and expiry dates, and give advance notice of upcoming renewals.
Track service agreements, warranties, and maintenance schedules for clinic equipment.
Monitor vendor performance issues (delivery, quality, responsiveness) and elevate as needed.
Track and report realized savings and procurement activity to support monthly reporting to leadership.
Required skills and abilities
Strong working knowledge of the purchase-to-pay cycle, enough to guide clinic staff through pricing, ordering, and invoice issues.
Ability to work independently with minimal ramp-up, managing a high volume of requests across multiple sites.
Advanced Excel skills (lookups, pivot tables, data cleanup) for quote comparisons, price-list reviews and tracking.
Experience with ERP or procurement systems;
NetSuite experience is an asset.
Clear, professional communication with clinic staff, lab directors, physicians and vendors.
Strong organization and attention to detail, with sound judgment on when to elevate.
Comfort working in a fast-paced, growing organization with shifting priorities.
Bilingualism (English and French) is a strong asset.
Education and experience
Post-secondary degree or diploma in Supply Chain Management, Business Administration or a related discipline.
3-5 years of progressive experience in purchasing, procurement or supply chain operations.
Experience in a healthcare, laboratory, medical device or clinical environment is strongly preferred.
Experience supporting multiple sites or a centralized procurement function is an asset.
Professional designation (CSCMP, CPSM or equivalent), or progress toward one, is an asset.
Experience in a multi-site, private equity-backed, or high-growth organization is an asset.
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