Office Assitant

Job Responsibility:

Job Overview:

We are seeking an Office Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient office operations. This position offers the opportunity to work in a dynamic office environment.

Responsibilities:

• Provide administrative support such as photocopying, scanning, customer reception and general document preparation
• Provide accounting support - data entry, payment receipt, invoicing, generate reports etc.
• Maintain office equipment
• Maintain data accurately through database software
• Prepare and maintain physical and electronic project files
• Liaise with customers, organizations and other related agencies as required
• Receive, control and monitor correspondence via e-mail and telephone
• Assist with inbound and outbound shipping and receiving
• Assist with client service and support
• Provide support to Senior Management and Operators when required
• Assist with all related Quality Management processes and documentation including annual internal and external audits

Requirements:

• Related post-secondary education in Office Administration or equivalent combination of training and experience
• 1 year or more of related experience (Experience in the manufacturing environment considered an asset)
• Proficiency in Microsoft Office with a focus on Excel and Outlook
• Ability to navigate a server based network environment between office and machine shop
• Well organized with the ability to keep a multitude of tasks, spreadsheets and documents in a deadline oriented, ISO 9001:2015 environment
• Ability to maintain a high level of accuracy in gathering, preparing and entering data with a strong attention to detail
• Excellent customer service skills
• Excellent oral and written communication skills

The company provides training where applicable and as required to satisfy the training needs of a particular position.

Join our team as an Office Assistant and contribute to the smooth functioning of our office environment.

Job Types: Full-time, Permanent

Pay: $16.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Mandarin (preferred)

Work Location: In person

Application deadline: 2024-08-12Expected start date: 2024-09-03