Business Development & Marketing Coordinator

Location
Cornerstone Engineering, 1144 29th Ave NE, Calgary, AB. CanadaOffice-based, Monday to Friday 8am-5pmBusiness Development Coordination & Support
Support company leadership and the Business Development Team in identifying, tracking, and pursuing new business opportunities.Attend client-facing meetings or functions where directed while always representing the Company in a professional manner.Maintain and help manage the company’s opportunity pipeline, including prospective clients, active pursuits, upcoming projects, and follow-up activities.Conduct research on prospective clients, projects, competitors, and industry developments.Assist with preparation for client meetings, including company information, project history, relevant experience, and presentation materials.Help maintain accurate client contact information and business development records.Help coordinate conferences, industry events, golf tournaments, client functions, sponsorships, and other networking activities.Work with internal technical and leadership teams to gather information required to support business development initiatives.Help ensure opportunities and client relationships are followed through rather than lost due to lack of coordination or ownership.Under the guidance of Management, coordinate the proposal process from initial opportunity or RFP receipt through final submission.Review RFPs, RFQs, EOIs, and other procurement documents to identify submission requirements, deadlines, mandatory criteria, and evaluation considerations.Develop proposal schedules, compliance checklists, and internal deadlines.Coordinate proposal kickoff meetings and clearly communicate responsibilities and required inputs to internal contributors.Gather technical information, project experience, resumes, references, safety statistics, certifications, insurance information, and other required submission materials.Draft, edit, and assemble proposal content in collaboration with technical subject matter experts.Translate technical information into concise, persuasive, client-focused messaging.Develop and maintain standard proposal content, project profiles, corporate qualifications, resumes, and other reusable materials.Ensure proposals are professionally formatted, consistent with company branding, and fully compliant with client requirements.Manage reviews, revisions, approvals, and final submission.Maintain organized records of completed proposals and track proposal outcomes, lessons learned, and win/loss information.Continuously improve the company’s proposal process, templates, content library, and overall quality of submissions.Marketing & Communications
Support the development and execution of the company’s marketing and communications initiatives.Support development of content for LinkedIn, the company website, project announcements, employee features, industry events, and other external communications.Help coordinate company branding and ensure consistency across proposals, presentations, marketing materials, and digital platforms.Help to develop and update corporate brochures, capability statements, project sheets, presentations, and other business development collateral.Identify opportunities to showcase completed projects, company expertise, technical capabilities, and team accomplishments.Coordinate photography, graphics, project information, and other materials required for marketing initiatives.Assist with company announcements, awards submissions, sponsorships, events, and industry involvement.Support leadership in developing client-facing presentations and other strategic communications.Relationship & Internal Coordination
A significant part of this role involves working across the organization to ensure business development efforts receive the information and attention required to be successful.The successful candidate will:Build strong working relationships with leadership, engineering, project management, and other internal teams.Proactively follow up with internal contributors to obtain proposal and marketing information.Help establish clear ownership and accountability for proposal deliverables.Develop an understanding of the company’s technical capabilities, project experience, clients, and target markets.Recognize which projects and personnel are most relevant to specific opportunities.Function as a central point of coordination between business development activities and the technical teams responsible for delivering the work.Qualifications and Experience
Diploma or degree in Engineering, Business, Marketing, Communications, Public Relations, or a related discipline.Previous experience in business development coordination, proposal writing, marketing, communications, or a similar role.Experience within engineering, energy, oil and gas, construction, consulting, or another technical/professional services environment is considered a strong asset.Strong professional writing, editing, proofreading, and communication skills. Demonstrated ability to coordinate proposal creation involving multiple contributors and tight deadlines.Strong organizational and project coordination skills.Ability to understand technical information and communicate it effectively to a non-technical or client audience.Strong attention to detail and commitment to producing polished, professional work.Proficiency with Microsoft Office, particularly Word, PowerPoint, Excel, Outlook, and Teams.Experience with CRM systems, proposal management tools, Adobe Creative Suite, Canva, or similar platforms is considered an asset.
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