Development Assistant

Baycrest Foundation has an opportunity for a

DEVELOPMENT ASSISTANT

Major Gifts

Posting Number: 8933

Union: Non-Union

Date Posted: May 16, 2025

Role Summary:

The Baycrest Foundation provides crucial funding to the Baycrest Centre for Geriatric Care. The Foundation solicits funds from donors either through direct solicitation or through events.

The Development Assistant, as a member of the Major Gifts team, contributes to the successful operation of a comprehensive fundraising and stewardship program, ensuring that the Foundation exceeds donor expectations in the ways that we cultivate, solicit, recognize, steward our donors.

Responsibilities:

• Provide general administrative support to the fundraising team members, including tasks like preparing PowerPoint, booking meetings, taking minutes at meetings, and assisting with donor events, donor tours, etc.
• Creating and managing donor lists, gift forms, gift agreement sharing and system filing, fundraising tracking and other spreadsheets to effectively manage ongoing donor initiatives for major gifts team
• Tracking budgets, including processing of expense reports and reconciliations
• Scheduling meetings for major gifts team - send out invitations, manage calendars, etc. - support team to ensure meetings are prioritized when necessary
• Working with fundraising team and Marketing team to develop and deliver event collateral include signage, programs, speaking notes etc.
• Answering phone calls, managing email communication, and facilitating communication between departments and external stakeholders
• Overseeing volunteers on behalf of the Major Gifts team. Organizing their weekly schedules and assign weekly tasks such as donor thank you calls, data entry or other administrative tasks
• Maintaining and updating donor records electronically (Raiser’s Edge and donor drive) and ensuring all appropriate step(s) are taken to protect donors’ privacy

Qualifications:

• University degree or recognized or equivalent in a related field of study
• Minimum three (3) years direct administrative experience in a fast-pace team environment
• Proficient computer skills and the ability to work with Microsoft Office software including Word, Excel, Outlook, Power Point
• Exceptional attention to detail, both in terms of data accuracy and creative aesthetics.
• Ability to work independently and accurately as well as solve problems effectively
• Excellent multi-tasking skills with the ability to handle competing priorities effectively in a busy and fluid work environment.
• Experience working with volunteers is an asset.

Additional Benefits:

• Competitive salary and vacation
• Opportunity to enroll in the Dental and Extended Healthcare Benefit Plan
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

Please include a cover letter with your resume when applying.

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS : Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.