Executive Director
Career Contacts Ltd.
Career Contacts is hiring on behalf of our client, Mom2Mom, a non-profit organization dedicated to supporting mothers and families in need. They are seeking an experienced and compassionate Executive Director to provide strategic leadership, oversee organizational operations, and drive the continued growth and impact of the organization.
The ideal candidate will be a confident, collaborative, and experienced leader with a strong background in non-profit management, fund development, financial oversight, and team leadership. This individual will work closely with the Board of Directors, staff, donors, and community partners to ensure effective program delivery, organizational sustainability, and alignment with Mom2Mom's mission and strategic goals.
Start Date:
Immediately
Hours:
31 hours per week, 4-day workweek
Job Type:
Permanent
Salary:
$85,000 - $95,000 per year
Location:
Vancouver, BC (Hybrid - primarily remote with one day per week in office)
Reports To:
Board of Directors
Why This Role?This is an exciting opportunity to lead a purpose-driven organization that makes a meaningful difference in the lives of mothers and families in the community. Mom2Mom has evolved from a grassroots charity into a more established organization with structured processes, dedicated staff, and professional operational support.
As Executive Director, you'll have the opportunity to build on this foundation, strengthen organizational culture, expand community partnerships, and shape the next chapter of Mom2Mom's growth. You'll work alongside a passionate and collaborative team of five direct reports and an engaged Board of Directors to advance the organization's mission and long-term sustainability.
What You’ll Be DoingAs Executive Director, you'll provide strategic direction and hands-on leadership across Mom2Mom's programs, people, operations, and fundraising initiatives. You'll foster a positive and supportive team environment while ensuring the organization has the resources, partnerships, and processes needed to deliver meaningful services.
You’ll work closely with the Board of Directors to review and advance the strategic plan, identify opportunities for revenue growth, and strengthen Mom2Mom's visibility and reputation within the charitable and social services sector. This role requires someone who can confidently navigate a fast-paced environment, make independent decisions, and balance strategic priorities with day-to-day operational needs.
They Offer:
Flexible hybrid work arrangement with only one required in-office day per week
Opportunity to lead a purpose-driven organization making a meaningful impact in the community
Collaborative, compassionate, and dedicated team environment
Opportunity to shape organizational strategy, strengthen partnerships, and drive future growth
Responsibilities:Strategic Leadership & Organizational Management
Provide strategic leadership and operational oversight to ensure the effective delivery of Mom2Mom's programs and services
Work collaboratively with the Board of Directors and staff to implement, monitor, and evaluate the organization's strategic plan
Oversee day-to-day operations, identifying opportunities to streamline processes, improve efficiencies, and strengthen organizational effectiveness
Support program development and continuous improvement, ensuring services remain aligned with the organization's mission, vision, and community needs
Identify organizational challenges, assess potential risks, and implement strategies to support long-term sustainability and growth
Develop, review, and recommend organizational policies and procedures to ensure effective governance and operational practices
Team Leadership & Human Resources
Lead, mentor, and support a team of five direct reports, fostering a positive, collaborative, and high-performing work environment
Assess organizational staffing needs and oversee recruitment, hiring, onboarding, and employee retention strategies
Implement and manage performance management processes, including regular check-ins, annual performance reviews, and employee development planning
Identify training and professional development opportunities to support employee growth and organizational effectiveness
Promote employee health, wellness, and work-life balance, proactively identifying and addressing potential burnout and workplace challenges
Oversee HR policies, procedures, and practices, ensuring compliance with applicable employment legislation and organizational standards
Develop succession planning strategies to support organizational continuity and future growth
Manage HR administration, including payroll, employee benefits, WorkSafeBC reporting, and related employment documentation
Financial & Operational Management
Collaborate with the Finance Committee to develop and manage annual organizational budgets
Monitor financial performance, oversee expenditures, and ensure responsible allocation of organizational resources
Prepare and present regular financial reports to the Board of Directors, including updates on revenues, expenses, and overall financial sustainability
Ensure compliance with applicable financial, taxation, Canada Revenue Agency (CRA), and charitable organization reporting requirements
Oversee organizational recordkeeping and ensure the confidentiality and security of employee, donor, volunteer, and program participant information
Maintain appropriate organizational insurance coverage and ensure relevant stakeholders understand coverage requirements and limitations
Fund Development & Stakeholder Relationships
Provide strategic leadership and oversight of fundraising and fund development initiatives to support organizational sustainability and growth
Work closely with the fund development team and Board of Directors to establish fundraising goals, develop strategies, and secure funding
Cultivate and maintain strong relationships with major donors, including those contributing $10,000 or more, ensuring effective donor stewardship and engagement
Identify new funding opportunities, research potential funding sources, and oversee the preparation and submission of grant applications and funding proposals
Ensure timely and accurate grant reporting in accordance with funding agreements and requirements
Develop and maintain positive relationships with community organizations, funding partners, donors, and other key stakeholders
Represent Mom2Mom at community events, meetings, and fundraising activities to strengthen organizational visibility and partnerships
Identify opportunities for collaboration and strategic partnerships that support the organization's mission and program objectives
Ensure fundraising activities, donor engagement strategies, and development processes follow established best practices
Board Relations & Governance
Maintain a strong and collaborative working relationship with the Board of Directors, supporting effective communication, transparency, and shared organizational goals
Provide regular updates to the Board on organizational performance, program outcomes, fundraising activities, and progress toward strategic objectives
Proactively identify and communicate internal and external issues that may impact the organization
Prepare reports, correspondence, and other documentation required to support Board meetings and governance activities
Coordinate Board administration, including meeting arrangements, reporting, and relevant communications
Support the Board in organizational planning, decision-making, and strategic initiatives
Qualifications:
Previous leadership experience within a non-profit or charitable organization is required
Demonstrated experience leading, managing, and developing a team
Strong relationship management skills, with the ability to build and maintain meaningful connections with donors, community partners, stakeholders, and Board members
Experience working with a Board of Directors, including strategic planning, reporting, and governance
Strong financial acumen, including budgeting, financial oversight, and organizational resource management
Knowledge of Canada Revenue Agency (CRA) regulations and compliance requirements applicable to charitable organizations
Experience with fund development, fundraising strategies, donor stewardship, and grant management
Strong organizational and administrative skills, with the ability to manage competing priorities in a fast-paced environment
Excellent communication, interpersonal, and problem-solving skills
Ability to make sound, independent decisions while maintaining a collaborative and inclusive leadership approach
Demonstrated ability to lead with compassion, confidence, professionalism, and sound judgment
Passion for supporting mothers, families, and underserved communities
Ability to successfully complete a criminal record check
Additional Requirements:
Ability to attend the Vancouver office one day per week, along with other in-person meetings and community events as required
Availability to participate in internal and external meetings, fundraising activities, and staff training as needed
Career Contacts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.
#J-18808-Ljbffr
The ideal candidate will be a confident, collaborative, and experienced leader with a strong background in non-profit management, fund development, financial oversight, and team leadership. This individual will work closely with the Board of Directors, staff, donors, and community partners to ensure effective program delivery, organizational sustainability, and alignment with Mom2Mom's mission and strategic goals.
Start Date:
Immediately
Hours:
31 hours per week, 4-day workweek
Job Type:
Permanent
Salary:
$85,000 - $95,000 per year
Location:
Vancouver, BC (Hybrid - primarily remote with one day per week in office)
Reports To:
Board of Directors
Why This Role?This is an exciting opportunity to lead a purpose-driven organization that makes a meaningful difference in the lives of mothers and families in the community. Mom2Mom has evolved from a grassroots charity into a more established organization with structured processes, dedicated staff, and professional operational support.
As Executive Director, you'll have the opportunity to build on this foundation, strengthen organizational culture, expand community partnerships, and shape the next chapter of Mom2Mom's growth. You'll work alongside a passionate and collaborative team of five direct reports and an engaged Board of Directors to advance the organization's mission and long-term sustainability.
What You’ll Be DoingAs Executive Director, you'll provide strategic direction and hands-on leadership across Mom2Mom's programs, people, operations, and fundraising initiatives. You'll foster a positive and supportive team environment while ensuring the organization has the resources, partnerships, and processes needed to deliver meaningful services.
You’ll work closely with the Board of Directors to review and advance the strategic plan, identify opportunities for revenue growth, and strengthen Mom2Mom's visibility and reputation within the charitable and social services sector. This role requires someone who can confidently navigate a fast-paced environment, make independent decisions, and balance strategic priorities with day-to-day operational needs.
They Offer:
Flexible hybrid work arrangement with only one required in-office day per week
Opportunity to lead a purpose-driven organization making a meaningful impact in the community
Collaborative, compassionate, and dedicated team environment
Opportunity to shape organizational strategy, strengthen partnerships, and drive future growth
Responsibilities:Strategic Leadership & Organizational Management
Provide strategic leadership and operational oversight to ensure the effective delivery of Mom2Mom's programs and services
Work collaboratively with the Board of Directors and staff to implement, monitor, and evaluate the organization's strategic plan
Oversee day-to-day operations, identifying opportunities to streamline processes, improve efficiencies, and strengthen organizational effectiveness
Support program development and continuous improvement, ensuring services remain aligned with the organization's mission, vision, and community needs
Identify organizational challenges, assess potential risks, and implement strategies to support long-term sustainability and growth
Develop, review, and recommend organizational policies and procedures to ensure effective governance and operational practices
Team Leadership & Human Resources
Lead, mentor, and support a team of five direct reports, fostering a positive, collaborative, and high-performing work environment
Assess organizational staffing needs and oversee recruitment, hiring, onboarding, and employee retention strategies
Implement and manage performance management processes, including regular check-ins, annual performance reviews, and employee development planning
Identify training and professional development opportunities to support employee growth and organizational effectiveness
Promote employee health, wellness, and work-life balance, proactively identifying and addressing potential burnout and workplace challenges
Oversee HR policies, procedures, and practices, ensuring compliance with applicable employment legislation and organizational standards
Develop succession planning strategies to support organizational continuity and future growth
Manage HR administration, including payroll, employee benefits, WorkSafeBC reporting, and related employment documentation
Financial & Operational Management
Collaborate with the Finance Committee to develop and manage annual organizational budgets
Monitor financial performance, oversee expenditures, and ensure responsible allocation of organizational resources
Prepare and present regular financial reports to the Board of Directors, including updates on revenues, expenses, and overall financial sustainability
Ensure compliance with applicable financial, taxation, Canada Revenue Agency (CRA), and charitable organization reporting requirements
Oversee organizational recordkeeping and ensure the confidentiality and security of employee, donor, volunteer, and program participant information
Maintain appropriate organizational insurance coverage and ensure relevant stakeholders understand coverage requirements and limitations
Fund Development & Stakeholder Relationships
Provide strategic leadership and oversight of fundraising and fund development initiatives to support organizational sustainability and growth
Work closely with the fund development team and Board of Directors to establish fundraising goals, develop strategies, and secure funding
Cultivate and maintain strong relationships with major donors, including those contributing $10,000 or more, ensuring effective donor stewardship and engagement
Identify new funding opportunities, research potential funding sources, and oversee the preparation and submission of grant applications and funding proposals
Ensure timely and accurate grant reporting in accordance with funding agreements and requirements
Develop and maintain positive relationships with community organizations, funding partners, donors, and other key stakeholders
Represent Mom2Mom at community events, meetings, and fundraising activities to strengthen organizational visibility and partnerships
Identify opportunities for collaboration and strategic partnerships that support the organization's mission and program objectives
Ensure fundraising activities, donor engagement strategies, and development processes follow established best practices
Board Relations & Governance
Maintain a strong and collaborative working relationship with the Board of Directors, supporting effective communication, transparency, and shared organizational goals
Provide regular updates to the Board on organizational performance, program outcomes, fundraising activities, and progress toward strategic objectives
Proactively identify and communicate internal and external issues that may impact the organization
Prepare reports, correspondence, and other documentation required to support Board meetings and governance activities
Coordinate Board administration, including meeting arrangements, reporting, and relevant communications
Support the Board in organizational planning, decision-making, and strategic initiatives
Qualifications:
Previous leadership experience within a non-profit or charitable organization is required
Demonstrated experience leading, managing, and developing a team
Strong relationship management skills, with the ability to build and maintain meaningful connections with donors, community partners, stakeholders, and Board members
Experience working with a Board of Directors, including strategic planning, reporting, and governance
Strong financial acumen, including budgeting, financial oversight, and organizational resource management
Knowledge of Canada Revenue Agency (CRA) regulations and compliance requirements applicable to charitable organizations
Experience with fund development, fundraising strategies, donor stewardship, and grant management
Strong organizational and administrative skills, with the ability to manage competing priorities in a fast-paced environment
Excellent communication, interpersonal, and problem-solving skills
Ability to make sound, independent decisions while maintaining a collaborative and inclusive leadership approach
Demonstrated ability to lead with compassion, confidence, professionalism, and sound judgment
Passion for supporting mothers, families, and underserved communities
Ability to successfully complete a criminal record check
Additional Requirements:
Ability to attend the Vancouver office one day per week, along with other in-person meetings and community events as required
Availability to participate in internal and external meetings, fundraising activities, and staff training as needed
Career Contacts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.
#J-18808-Ljbffr
Vacancy posted more than 2 months ago
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