Executive Assistant

Executive AssistantHybrid, with three days per week in the downtown Toronto office
Permanent, full-tim e e
$100,000+ per year, plus Bonus structure
Comprehensive benefits package
Employer-matching RRSP program
extended healthcare (drug plan, professional and medical services)
dental
life
emergency travel assistance
holiday and vacation pay in accordance with provincial labour law
Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office environment.
This is a varied, hands-on role combining executive-level administrative support, routine accounting functions, office coordination, and event management.
The ideal candidate is resourceful, comfortable managing competing priorities, and willing to take ownership of a broad range of responsibilities while maintaining the highest standards of professionalism and confidentiality.
Responsibilities
Provide comprehensive administrative support to the CEO and team, anticipating needs and ensuring priorities are managed efficiently.
Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
Manage incoming communications, prioritize requests, and coordinate follow-up items.
Handle sensitive business and financial information with discretion.
Perform routine accounting functions, including processing invoices, tracking expenses, and maintaining accurate financial records and occasional in-person bank runs.
Assist with organizing financial documentation and supporting month-end administrative processes.
Oversee day-to-day office administration, including supplies, vendor relationships, and general office organization.
Plan, coordinate, and manage monthly office and team events, including scheduling, venue or catering arrangements, communications, and event logistics.
Coordinate internal and external meetings, ensuring materials, refreshments, and other requirements are prepared.
Support team activities and special projects, contributing to a positive and well-organized office environment.
Qualifications
Several years of experience as an Executive Assistant supporting a CEO, senior executive, or leadership team in a fast-paced professional environment.
Experience in financial services, private equity, investment management, or professional services would be an asset.
Strong organizational skills and the ability to manage multiple priorities with accuracy and attention to detail.
Excellent written and verbal communication skills and a polished, professional approach.
Demonstrated discretion and sound judgment when handling confidential information.
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and QuickBooks Online is an asset.
Strong initiative, a solutions-oriented mindset, and the ability to work independently.
A flexible, hands-on approach and willingness to assist wherever needed in a small office environment.
This position is ideal for a polished, dependable professional who enjoys a diverse role and takes pride in keeping a busy executive and small team organized and operating smoothly. The successful candidate will bring a balance of executive support, financial administration, and event coordination skills, along with the initiative and discretion required.
Kelly is an
equal opportunity employer
, committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process, as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.
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