Reception/Office Coordinator

Job Type: Full-time, permanent with benefits

Located in Guelph, the Ontario Universities’ Application Centre (OUAC) processes applications for admission to undergraduate, law, medical, rehabilitation sciences and teacher education programs for Ontario’s universities. We provide a progressive and supportive working environment for our employees, along with a competitive salary and comprehensive benefits. We encourage you to read more about the OUAC’s total rewards and compensation program on our website.

The OUAC values equity, diversity and inclusion and believes that every person has a right to equal treatment. We are strengthened by diverse backgrounds, perspectives and experiences. We have equitable and accessible employment practices, based on the principles specified in Ontario legislation (Human Rights Code and Accessibility for Ontarians with Disabilities Act [AODA]). Accommodations for job applicants with disabilities are available upon request.

The OUAC is seeking to fill the position of Reception / Office Coordinator to provide reception coverage while supporting Human Resources administration and general office operations.

Job Responsibilities

• Provide administrative support to the Human Resources department supporting processes and employee initiatives.
• Support office coordination and administrative activities to ensure smooth daily operations.
• Oversee reception operations and provide administrative support.

Qualifications Sought

• Minimum 3 years of progressive work experience supporting reception, office operations, and/or HR administrative functions.

Abilities/Skills For The Ideal Candidate

• Intermediate proficiency in Microsoft Office suite with the ability to learn and utilize additional systems.
• Ability to absorb and retain large amounts of information.
• Effective listening and speaking skills; diplomacy, tact, patience and professionalism while maintaining confidentiality.
• Ability to explain complex processes and procedures in a clear, concise and consistent manner.
• Strong organizational and analytical skills.
• Ability to work in fast-paced environment, prioritize tasks and meet deadlines in a dynamic environment.
• Self-starter with the ability to work independently and within a team.
• First Aid certification and/or Ergonomic Assessment training is considered an asset.

Hours Of Work

• Monday through Friday, 4.5 days per week (32 hours).
• Hybrid remote work arrangements are not available for this position.

How To Apply

Qualified applicants are invited to apply to “Job 343” via email by midnight, May 24, 2026, to ***email_hidden***.

Submit your cover letter and resume as one file (PDF preferred). We thank all applicants for applying; however, only candidates selected for an interview will be contacted.